Job Description

About Nishimura & Asahi

Nishimura & Asahi is one of Asia’s leading commercial law firms, with more than 900 professionals across over 22 locations worldwide. As a pioneer in its field, it was the first leading Japanese law firm to establish offices in Europe.

Administrative Staff Wanted:

Japan’s premier law firm is now recruiting staff for its brand-new Brussels office. In Europe’s dynamic legal environment, you will play a key role in supporting daily office activities, including payment processing, invoice management, and responding efficiently to attorneys’ requests, while working closely with the Office Administrator to ensure smooth and well-organized business operations.

Key Responsibilities

• Assisting the Office Administrator with administrative tasks, including daily payments, invoice management, office supply management, general office affairs, etc.
• Assisting with internal expense reimbursement procedures.
• Communicating with the Tokyo Office administration team to ensure smooth operations.
• Assisting with attorney’s requests, such as planning and organizing meetings and business trips.
• Assisting in the preparation of business pitch materials and newsletters.
• Organizing and maintaining documents, files, and legal library resources.

Required Qualifications

• Bachelor’s degree (any major, but in an administrative-related field is a plus).
• Minimum of 3 years’ administrative experience in a law firm, company, consulting firm, accounting, firm or in a related field. Experience in financial/accounting departments is a plus.
• Excellent written and verbal communication skills in English are essential; proficiency in French will be given strong consideration, while proficiency in other languages such as German or Japanese are also plus.
• In principle, candidates must already possess the legal right to work in Belgium.
• Strong communication skills with internal colleagues and external clients/vendors.
• Basic PC skills, including professional typing speed and proficiency in Microsoft Word, Excel, and Outlook (or equivalent).
• Outstanding interpersonal skills and client‑focused attitude
• Proactive mindset, with the flexibility to handle a variety of tasks and requests.

Why Join Us?

• Be part of our exciting new Brussels office, established by Japan’s largest and most respected law firm.
• Salary negotiable based on experience and qualifications.
• Flexible working arrangements with up to 30% remote work per month, supporting a healthy work-life balance.
• Comfortable and supportive work environment, including office beverages, regular internal events, and a collegial team atmosphere.
• Convenient location near Brussels Central Station with excellent public transport access.

If you meet the above criteria and are ready to elevate your career as a trusted member of our Administrative Staff, we would love to hear from you. Please submit your CV and a brief cover letter (maximum one A4 page) outlining your relevant experience and language proficiencies.

We embrace diversity and welcome applicants of all backgrounds.