Job Description

Administrative Assistant (Remote – South Africa Based, Part-Time or Full-Time)

Working Hours (SAST):

Split shift preferred:

• Approx ; 11am-2pm Israel time and 8:30pm-11:30 Evenings SA time

• 
  Approx. 6 hours per day, with flexibility. Part-time or full-time arrangements available.

We are seeking an extremely sharp, fast-paced, and tech-savvy Administrative Assistant to support a dynamic accounting and advisory firm. This role requires someone highly organized, proactive, and comfortable working across multiple systems and platforms.

The ideal candidate is quick to learn, highly responsive, and confident using modern tools, including AI, to improve efficiency and execution. You will play a key role in managing client onboarding, maintaining systems, supporting proposals, and ensuring smooth operational workflows.

Core Responsibilities

• Support proposal preparation and pipeline tracking

• Assist with client onboarding and document collection

• Manage and update systems including QuickBooks Online, HubSpot, SharePoint, and project management tools

• Assist with software setup, migrations, and system maintenance

• Help develop and document internal processes and SOPs

• Manage administrative tasks, communications, and follow-ups

• Ensure accurate data entry and organized record-keeping

Requirements

• Extremely organized with strong attention to detail

• Very tech-savvy and comfortable learning new software quickly

• Experience using AI tools (ChatGPT, automation tools, etc.)

• Fast, responsive communicator

• Proactive and able to follow through independently

• Professional communication skills in English

• Comfortable working in a fast-paced, remote environment

Nice to Have (Not Required)

• Experience in accounting, bookkeeping, or finance environment

• Exposure to QuickBooks, Bill.com, Ramp, HubSpot, or similar tools

• Administrative or operations support experience

• Experience supporting professional services firms

Ideal Candidate Profile

• Quick thinker and fast executor

• Highly systems-oriented and tech-confident

• Reliable, proactive, and detail-driven

• Comfortable working split shifts aligned with international teams