Job Description

Job Location: Russell J. Henderson Center - Baton Rouge, LA 70808
Position Type: Full TimeEducation
Level: High School
Salary Range: $44,783.00 - $60,283.00 Salary/year
Travel Percentage: Up to 25%
Job Category: EducationJob Title: Administrative Professional for Admissions and Attendance
FLSA Status: Non-Exempt
Employee Category: Full-time 12-Month Employee
Salary Schedule: Administrative Professional CNPF 2024
Salary Range: $44,783.00 - $60,283.00
Position Code:  ADPRAT  114/2112
Immediate Supervisor: Director of Student Services
Office Location: University View Academy
Work Schedule: This position will be on-site 5 days a week.

POSITION SUMMARY:
The administrative professional provides clerical, secretarial, and front desk support to the Admissions and Attendance department and will work in accordance with all applicable laws, guidelines, and UVA policies.

ESSENTIAL DUTIES & RESPONSIBILITIES:
- Monitors front desk regularly
- Tracks and maintains student records under applicable laws and regulations
- Schedules appointments and helps manage the department's calendar
- Drafts and sends correspondences as directed
- Routes incoming and outgoing record requests
- Handles phone calls and relays accurate information
- Serves as a confidential liaison between staff and parents/guardians
- Supports data entry and state reporting
- Attends department meetings as directed
- Maintains good communication and working relationships with colleagues and external contacts
- Works closely with the department to prepare documents for audit
- Refers parents, guardians, and other approved supports to the appropriate department(s) for training and consultations regarding their roles and responsibilities
- Maintains a customer service mindset when communicating with families via phone calls, text messages, emails, and virtual meetings
- Maintains the department's office supply inventory
- Maintains an orderly breakroom and ensures inventory is replenished
- Works in accordance with laws, regulations, and UVA's policies and procedures
- Attends professional development workshops and meetings
- Performs all other duties as assigned
- May travel occasionally to support statewide mandated test administration and to participate in student-sponsored events
COMPETENCIES:
To perform in the position successfully, an individual should demonstrate the following competencies:
- Student Focus: Understands and prioritizes the needs of students, making decisions with their best interests in mind. Cultivates an organizational culture that fosters strong relationships with students.
- Professional Decorum: Exhibits appropriate, respectful behavior and etiquette in a professional setting, maintaining a positive attitude at all times. Upholds the standards of professionalism in all interactions.
- Servant Leadership: Serves and supports others with empathy and active listening, assisting in developing other leaders. Prioritizes team members and creates a positive, inclusive work environment.
- Adaptability: Adjusts effectively to changing circumstances, processes, requirements, or technologies. Navigates an ever-changing world with ease, demonstrating flexibility and resilience.
- Organization: Remains focused on priorities, meets deadlines, and accomplishes tasks systematically. Designs systems to support all work levels and workflows, ensuring efficiency and productivity.
- Compassion/Empathy: Understands and shares the feelings of colleagues or employees by demonstrating active listening, using emotional intelligence, and offering assistance. Promotes a supportive and understanding workplace culture.
- Problem Solving: Identifies challenges and develops effective solutions through reasoning and strategic thinking. Employs innovative approaches to overcome obstacles and achieve goals.
- Soft Skills: Possesses personal attributes and interpersonal abilities that enhance efficient communication and collaboration while maintaining emotional balance. Demonstrates strong interpersonal skills in all professional interactions.
- Action Orientation: Results-driven and proactive, making data-informed decisions to achieve goals focusing on student outcomes. Takes the initiative to drive progress and achieve results.
- Team Development, Collaboration, and Coordination: Fosters shared goals that build trust, support, and communication. Encourages cross-departmental collaboration and coordination on tasks or projects to enhance teamwork and achieve common objectives.
- Self-Awareness: Recognizes personal strengths and weaknesses, balancing them effectively with team members' strengths. Actively seeks constructive feedback and looks for opportunities for self-development, promoting a culture of continuous improvement.
PHYSICAL DEMANDS:
The physical demands described here represent those an employee typically performs in this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is occasionally required to sit; stand; walk; reach with hands and arms, and stoop, kneel, crouch, or crawl. The employee must occasionally lift or move up to 15 pounds.

WORK ENVIRONMENT:
The work environment characteristics described here represent those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
BENEFITS:
Health insurance; dental insurance; vision insurance; basic life; short-term disability; long-term disability; 403(b) retirement plan; employee assistance program; flexible spending account.
CRIMINAL BACKGROUND CHECK:
Employment is contingent on a satisfactory criminal background check.
DISCLAIMER:
This job description summarizes the essential job duties, responsibilities, and qualifications to clarify the general nature and scope of this job position’s role in the organization. The job description does not list every task that an employee may be expected to perform. An employee assigned an unlawful duty or task should report the assignment to the Director of Human Resources. This job description does not list job duties or responsibilities in any order of importance.
All UVA employees, regardless of their classification or position, are employed on an at-will basis. This means that each employee’s employment is terminable at the will of the employer or the school at any time, with or without cause, and with or without notice. No officer, agent, representative, or employee of UVA has any authority to enter into any agreement with any employee or applicant for employment other than on an at-will basis.
University View Academy is an Equal Opportunity Employer.

QualificationsREQUIRED QUALIFICATIONS:
- High School Diploma
- Minimum of three years of related professional work experience
PREFERRED QUALIFICATIONS:
- Associate Degree
- Minimum of five years of related professional work experience