Job Description

Agency

Aga Khan Foundation

Salary

Salary and package to attract the best candidate

Region

Middle East

The requirements

QUALIFICATION & EXPERIENCE:
EDUCATION:

• Bachelor’s degree in commerce or business administration or an equivalent certificate in any other related field.

EXPERIENCE:

• At least 3-4 years of experience in administrative support, preferably within a development or humanitarian organization.
• Very good knowledge of Microsoft Office applications (word, excel, power-point, … etc.).
• Knowledge of computers and electronics is an asset.
• Customer service oriented and ability to exercise sound operational judgment.
• Excellent verbal and written communication and presentation skills in Arabic & English.
• Ability to interact well with partners and staff.
• Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.

WORKING CONDITIONS:
In- out office.

SAFEGUARDING POLICY:
OHF has policies and systems in place to prevent sexual abuse, neglect, exploitation, harassment, bullying, and sexual harassment. It is also to safeguard children, adults, our teams, consultants, volunteers, partners, beneficiaries, and all stakeholders. OHF will ensure a workplace culture built on respect, tolerance, diversity, and inclusion.

GENDER EQUALITY:
OHF is committed to supporting gender equality in all of its programmes and internal operations by eliminating sex discrimination, harassment, and sexual harassment and promoting equality for women and men in all hiring process starting from open call for a position, interview process, selection process, salary, benefits…etc.

Climate Resilience
Environment and climate are core strategic priorities and cross-cutting themes for OHF. OHF helps communities to increase resilience to climate change via awareness raising, infrastructure, resource management and clean energy.

People with Disabilities
OHF is committed to including persons with disabilities in all its programmes and projects.

This job description outlines the general nature and key responsibilities of the position. It is not intended to be an exhaustive list of all duties, responsibilities, and skills required. OHF reserves the right to modify job duties or job descriptions at any time.

All offers of employment will be subject to satisfactory references and appropriate screening checks, including criminal record checks. OHF also participates in the Inter-Agency Misconduct Disclosure Scheme. You can find out more about this scheme on this link: https://misconduct-disclosure-scheme.org/

The position

• Carry out and coordinate administrative and logistics activities.
• Schedule work assignments, set checklists and routine tasks sheets, priorities, and manage the work of subordinates.
• Proper record keeping and filing system.
• Manage all the car requests and transportation matters, such as car tracking, schedule, ... etc.
• Achieve financial objectives by anticipating administrative requirements, budget management in coordination with the line Manager.
• Maintain the Petty-cash operations i.e., replenishments and disbursement requirements of
• electricity, water, telephone, and internet bills, refreshment, stationery, … etc.
• Assist in schedule and organize in-house and external events.
• Responding to telephone calls and sending faxes as needed.
• Managing the day-to-day operations and performing other administrative tasks as required.
• Maintaining inventory levels and ensuring stock is organised and easily accessible.
• Receiving new shipments of products and checking them for accuracy and quality.
• Recording all inventory transactions, including deliveries, returns, and adjustments.
• Keeping the store clean and tidy, including organising displays and removing clutter.
• Maintaining accurate records of all transactions.
• Collaborating with other team members to ensure the smooth running of the warehouse.
• Performing any other duties assigned by the management team.​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​