Designation: Admin Officer
Quest Alliance is a not-for-profit organization working across India, dedicated to equipping young people with the skills they need to thrive in a rapidly evolving world of work. Since 2008, we’ve been reimagining how young learners, especially those from underserved communities experience education, career readiness, and lifelong learning. We have been enabling equitable school-to-work transitions by building future-ready learning ecosystems that prioritize access, inclusion, and innovation.
Through strong collaboration with government systems, educators, communities, and civil society, we co-create tech-enabled learning experiences that empower young learners—especially those from disadvantaged and underrepresented backgrounds to build dignified, thriving and future-ready careers.
We envision a world where education goes beyond access, becoming a powerful tool for self-empowerment, social mobility, and lasting impact.
Role Overview:
This role focuses on ensuring smooth and efficient administration and procurement processes through timely coordination, documentation, and compliance. You will serve as a key point of contact for Admin and Procurement matters, supporting program teams with requirements, managing vendor coordination and purchase processes, and maintaining proper records to ensure transparency, compliance, and audit readiness through collaborative teamwork.
Procurement Related:
Provide procurement support for North & West region; Delhi, Madhya Pradesh, Haryana, Rajasthan, Himachal Pradesh (Except Gujarat) teams in procurement of goods, identification of new vendors whenever required
Identify vendors for eco-friendly procurement to reduce carbon footprint
Keep the procurement documents and database updated
Ensure procurement policy is adhered
Process vendor payment by ensuring GRN
Keep office Asset and register updated and provide details for Fixed Asset insurance
Assist team in books, stationery, IT items shipment to institution/workshops
Assist IT regarding donor donated IT items logistics, diagnosis
Assist IT team in lab setup and issues management in NW (Except Gujarat) Region
On boarding new vendors & to ensure minimum 3 vendors in each category
Support Finance and Admin team with complete documentation by adhering the policies and procedures of the organization.
Admin Related:
Identify hotel and venues for events in NW (Except Gujarat) Region for events, training, workshops
Arrange booking for local travel and accommodations for staffs and consultants
Ensure that the office is being maintained and kept in order
Ensure utility, rent payment processed on time, ensure office premise is clean and tidy
On boarding new vendors & to ensure minimum 3 vendors in each strategic location
Support Finance and Admin team with complete documentation by adhering the policies and procedures of the organization.
People-Related:
Employee Onboarding and Exit:
Be present on the first day of a new employee to welcome them, support basic orientation on office norms, allocate and record office assets, assist with accommodation arrangements, and role model Quest's values and culture. During employee exit, coordinate the asset return process to support full and final settlement.
Health and Safety:
Act as the first point of contact for matters related to travel safety, fire exits, first aid kits, security concerns, and handling emergencies or accidents at the office or in the field. As the legal representative, inform relevant POCs in case of disasters such as floods, heavy rain, storms, heatwaves, or political unrest, and share any applicable weather or safety advisories.
Facility Upkeep:
Manage meeting room bookings, and ensure availability of adequate workspace, furniture, and equipment for staff.
Green Practices:
Oversee waste clearance and promote eco-friendly practices. Encourage reduction of plastic and paper usage in daily operations and during events or workshops, and actively sensitize staff about sustainable practices.
Others:
Understand Finance and Admin policy and process related to procurement, travel, contract.
Taking ownership of the relevant work and being available for performance review and periodic meetings
Being available to respond to the request of the F&A team.
Participating actively in the F&A planning and review meetings and team meeting
Required Skills and Experience:
Bachelor’s (or equivalent) degree with 3+ years related experience.
Working knowledge of Microsoft Office Suite.
Proficient in Excel
Knowledge of FMS software will be an added advantage
Enthusiasm to take up challenges and lead from the front
Good communication skills.
Candidate should be flexible, self-motivated, enthusiastic, and an energetic team player
Ability to work independently as well as collaboratively with other team
Salary:
The pay band for the position starts at Rs. 35,000/- per month (cost to company)
(
The salary offered will be commensurate with the experience and expertise of the candidate)
Benefits:
In addition to your compensation, you are also eligible for a suite of benefits designed to support your well-being and growth:
- Comprehensive Personal Accident Insurance covering up to ₹10,00,000 annually
- Mediclaim Insurance covering up to ₹3,00,000 annually, supported through our insurance partner, Loop, which also offers additional wellness benefits
- Reach for the Stars (RFS) amount of up to ₹5,000 to support your self-learning and knowledge-building efforts
- Internet allowance of up to ₹750/month, reimbursable based on actual usage to support flexible and hybrid working arrangements
- For employees with children under the age of 6 years, Quest offers childcare or day care fee support through a monthly matching contribution of up to ₹3,000, helping you create a supportive work-life balance
- Access to emotional health and wellbeing programs such as:
* Group sessions worth ₹7,500 per session fully covered by the organisation
* 1:1 counselling sessions (worth ₹1,800 per session), fully covered by the organisation
At Quest Alliance, we pride ourselves on being an Equal Opportunities employer, embracing applications from all segments of the community. We are committed to ensuring that every applicant and employee is treated with fairness and respect, regardless of gender, sexual orientation, marital status, social status, caste, religious belief, age, or any other factor that is irrelevant to performance. Your individuality is valued and respected within our organization.
Know About Quest
Website :
http://www.questalliance.net/
Blog :
https://thelearnerbyquest.wordpress.com
About the Team and Culture
Everyday is a Friday!
- How we make our workplace fun
Quest Day
- Our Bday celebrated with people we love, and there is food & music
What our partners & collaborators say? -
see here
Annual All Staff Meet
- From Goa, Kumarakom, Coorg, Bodh Gaya & Puducherry this is where all employees meet to celebrate their learning & relationships.
Watch our
youtube playlists
for more.
