Job Description

Posting number: 2026-02307

Department: University of Hawai'i at Manoa - College of Tropical Agriculture and Human Resilience

Division: Dean's Office

Job classification: ADMINISTRATIVE SUPPORT

Posting type: Open

Categories: Administration, Office and Administrative Support

Summary

Title: Admin & Fiscal Support Specialist (CTAHR/Dean’s Office)

Position Number: 0097671

Hiring Unit: College of Tropical Agriculture and Human Resilience (CTAHR), Office of the Dean

Location: University of Hawaii at Manoa; Honolulu, HI

Date Posted: October 29, 2026

Closing Date: November 13, 2026, 11:59PM HST

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other Conditions: All application materials should be submitted by November 13, 2026, 11:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Please see application instructions.

Duties and Responsibilities:

1. ** Provides fiscal and administrative support to assigned department chair on all fiscal and administrative issues.
2. ** May be required to offer departmental support services to multiple units to provided coverage; as required.
3. ** Maintains budget account information in accordance with established requirements to ensure that data is adequate for their intended use and prepares it in a timely manner.
4. ** Assists with preparing short- and long-term financial projections relating to contracts and grants and department operating accounts.
5. ** Collects statistical data to prepare various administrative reports relating to program/project operations and administration.
6. ** Responsible for initiation of fiscal and personnel transactions and providing complete supporting documentation to the Administrative Services offices for review and approval.
7. ** Provides administrative support in the review and preparation of grant proposals and modifications.
8. May be required to provide work assignments to technical personnel and student help; as needed.
9. Other duties as assigned

*Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in Business Administration or related field and 0 year(s) of progressively responsible professional experience with responsibilities in N/A; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in the area of administrative and/or business management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with administrative and/or business management.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of administrative and/or business management.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer, apply word processing software.

TO APPLY: Click in the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. If you have not applied for a position before using NeoGov, you will need to create an account.

1. Cover letter indicating how you satisfy the minimum and some, if not all, desirable qualifications;
2. Resume/Curriculum vitae (CV);
3. Names of three (3) professional references (contact information including email address); and
4. Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however, official transcripts sent directly from the degree-granting institution are required upon hire).

• Any confidential data should be redacted (e.g. social security number, date of birth, etc).
• Diplomas will not be accepted.

Note: Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee.

Inquiries: Carol Oshiro, tranc@hawaii.edu

Examples of duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/