Job Description

Admin Executive Assistant (Operations / Compliance / ITAD) – Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

We’re hiring an Admin Executive Assistant to support client onboarding, documentation, and internal coordination in a compliance-driven IT Asset Disposition (ITAD) environment.

This is a precision-critical role — small errors can create downstream operational or financial risk.
You will act as the control layer across operations, ensuring everything is accurate, documented, and completed without gaps

This role is ideal for someone who:

• Notices inconsistencies instantly
• Works with structure and discipline
• Follows through until tasks are fully complete

What You’ll Own

Administrative Coordination & Scheduling (Core)

• Manage calendars, scheduling, and internal coordination workflows
• Align communication across leadership, clients, and internal teams
• Anticipate needs to protect leadership bandwidth
• Ensure tasks move forward without delays or missed steps

Documentation & Compliance Support

• Maintain audit-ready documentation across systems
• Support compliance-sensitive workflows within ITAD operations
• Ensure all records are:
• Accurate
• Complete
• Properly stored
• Work within structured systems like:
• Google Workspace
• Slack
• CRM platforms (e.g., Salesforce)

Operational Tracking & Quality Control

• Track:
• Client onboarding progress
• Internal updates
• Process changes
• Identify inconsistencies in:
• Data
• Dates
• Documentation
• Scheduling
• Validate all key details (names, numbers, records) before execution

Systems & Records Management

• Maintain clean, structured systems across tools
• Ensure documentation is:
• Organized
• Searchable
• Accessible
• Keep long-term records consistent and reliable

What Makes You a Strong Fit

• You are extremely detail-oriented (nothing slips)
• You think ahead and prevent problems before they happen
• You work independently with minimal supervision
• You understand how small admin errors can impact operations
• You are disciplined with documentation and follow-through

Required Experience & Skills

• 3+ years in:
• Executive Assistant
• Administrative Assistant
• Virtual Assistant roles
• Strong experience with:
• Google Workspace
• Slack
• CRM systems (e.g., Salesforce)
• Exceptional attention to detail and accuracy
• Strong written and verbal English communication
• Ability to work independently and solve problems
• High level of professionalism and confidentiality

Core Competencies

• Structured, process-driven mindset
• Strong problem-solving ability
• Clear and confident communicator
• Organized and disciplined execution style
• Adaptable across multiple responsibilities

Key Metrics (KPIs)

• 100% audit-ready documentation
• Zero critical errors in records or coordination
• Tasks completed on time without follow-up
• Reduced operational issues through proactive checks
• Smooth client onboarding and internal coordination
• Leadership time saved through proactive support

Why This Role Stands Out

• High ownership and trust from leadership
• Direct impact on compliance and operational quality
• Exposure to structured, process-driven environments
• Growth path into:
• Operations Manager
• Compliance Coordinator
• Executive Operations Lead

Apply Now

If you:

• Are detail-obsessed
• Catch mistakes others miss
• Take full ownership of execution

This role is a strong fit.