Job Description

We are looking for a detail-oriented Admin Executive to support marketing and finance operations, with a strong focus on Marketing Development Funds (MDF) and marketing expense management. This role plays a key part in ensuring accurate tracking, timely submission, and proper documentation of marketing-related expenses while coordinating closely with internal teams and external suppliers.

Key Responsibilities

MDF & Marketing Expense Management

• Coordinate and monitor all MDF and marketing-related expenses to ensure timely submission and approval

• Prepare and submit marketing expense claims in compliance with internal finance policies

• Maintain accurate records of approved budgets, expense utilization, and pending claims

• Follow up with finance teams on claim status and assist in resolving discrepancies

Data Entry & Documentation

• Ensure accurate data entry for supplier invoices, purchase orders, and expense requests

• Maintain organized digital and/or physical filing systems to support audit requirements

• Reconcile supplier invoices against approved expense requests and supporting documents

Supplier & Internal Coordination

• Liaise with suppliers to collect invoices and required documentation

• Coordinate closely with Marketing, Finance, and GTM teams to align on expense timelines and approvals

• Provide support for the supplier onboarding and information updates when needed

Qualifications & Requirements

• Education: Diploma or Bachelor's degree in Business Administration, Accounting, Finance, or a related field

• Experience: 2–4 years of experience in administrative, finance, or operations support (marketing-related exposure is an advantage)

• Skills & Competencies:

  • Strong attention to detail and accuracy

  • Excellent organizational and time management skills

  • Proficiency in Microsoft Excel; familiarity with expense or finance management systems is a plus

  • Good communication and interpersonal skills

  • High level of integrity when handling confidential financial information

Why Join Us?

• Competitive salary within the PHP 20K–30K range

• Exposure to cross-functional teams and marketing operations

• Opportunity to strengthen finance, documentation, and stakeholder coordination skills