Job Description

Our client is an innovative technology company based in Colombo, providing cutting-edge solutions to our clients across various industries. We are seeking a highly organized and proactive Admin Coordinator Cum Secretary to join their dynamic team. This role is ideal for an individual with strong administrative skills, a high level of professionalism, and the ability to multitask in a fast-paced environment.

Requirements:

• Minimum of 2 years of experience in an administrative, secretarial, or office coordination role.
• Strong communication skills in English.
• Excellent organizational skills with the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
• High attention to detail and accuracy.
• Ability to handle sensitive and confidential information with professionalism.
• Strong interpersonal skills with the ability to interact with people at all levels.
• A proactive and solutions-oriented mindset, capable of working independently.
• Time management skills and the ability to work under pressure to meet deadlines.

Key Responsibilities:

• Provide comprehensive administrative support to senior management, ensuring smooth office operations.
• Coordinate and manage the executives calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings.
• Act as the first point of contact for clients, visitors, and employees, maintaining a professional and welcoming environment.
• Handle confidential information with discretion and maintain confidentiality of sensitive matters.
• Assist in office management duties, including ordering supplies, maintaining office equipment, and organizing office space.
• Manage internal and external communication, including handling emails, phone calls, and correspondence.
• Support HR activities, including recruitment coordination, onboarding of new employees, and maintaining employee records.
• Organize and maintain filing systems, both physical and digital, ensuring efficient access to important documents.
• Coordinate events, meetings, and conferences, including logistics, catering, and equipment setup.
• Support financial management activities, such as managing office expenses and budget tracking.
• Perform additional tasks as required by the management team.

If you are interested, please submit your CV to jobs@mindplus.global or apply below.