Job Description

Post : Admin Clerk

Organisation Name SVKM NMIMS Global University, Dhule

Job Location : Dhule, Maharashtra

Educational Qualifications :
• Candidate should be a graduate from recognized university

Professional Experience :
• Minimum: 2–5 years of relevant administrative or clerical experience in a University, Educational Institution,
Government Organization, or reputed Corporate Office.
• Fresh graduates with excellent computer proficiency may also be considered for entry-level positions.

Computer Skills

· Microsoft Office (Word, Excel, PowerPoint)

· Microsoft Outlook

· Google Workspace (Docs, Sheets, Drive, Calendar)

· Oracle ERP or equivalent ERP/University Management Systems

· Internet and Email Management

· Document Management Systems

· Data Entry and Report Preparation

· PDF editing and document scanning software

Key Responsibilities

Administrative Support

• Perform day-to-day clerical and administrative activities of the University.
• Maintain office files, records, registers, and official documents in both physical and digital formats.
• Draft and type official letters, notices, circulars, memos, and reports.
• Receive, record, and dispatch incoming and outgoing correspondence.
• Maintain confidentiality of official records and documents.

Documentation & Record Management

• Organize and maintain employee, student, and departmental records.
• Update and maintain databases, registers, and filing systems.
• Assist in preparing reports, statements, and administrative documentation.
• Ensure proper storage and retrieval of official records.

Office Coordination

• Coordinate with various Schools, Departments, and administrative offices for routine activities.
• Assist in scheduling meetings and maintaining office calendars.
• Prepare meeting files and maintain Minutes of Meetings (MoM), wherever required.
• Support the organization of university events, meetings, and official functions.

Data Entry & ERP Operations

• Perform accurate data entry in Oracle ERP or the University Management System.
• Update employee, student, and departmental records in the ERP.
• Generate reports and maintain digital records.
• Ensure accuracy and completeness of data entered into the system.

Student & Staff Support

• Assist students, faculty, staff, and visitors by providing administrative support and information.
• Respond to routine inquiries and direct them to the appropriate department.
• Facilitate document verification and administrative processes as assigned.

Office Administration

• Maintain office stationery, supplies, and inventory records.
• Coordinate with vendors and service providers for office-related requirements.
• Support document photocopying, scanning, printing, and filing activities.
• Ensure proper maintenance of office equipment and report service requirements.

Compliance

• Follow University policies, administrative procedures, and office protocols.
• Ensure timely completion of assigned administrative tasks.
• Maintain confidentiality and accuracy in handling official information.