Job Description
We are looking for a part-time Operations / Admin Associate to support a fast-growing startup operating at the intersection of technology and innovation. This role will help keep day-to-day operations running smoothly, support the CEO, and ensure nothing falls through the cracks.
This role is ideal for someone who enjoys variety, takes initiative, and thrives in a fast-paced, ever-changing environment.
Duties and Responsibilities
- Manage the CEO’s calendar and coordinate meetings across multiple time zones
- Schedule investor / VC calls and help keep meeting logistics organized
- Monitor shared inboxes and flag urgent requests
- Respond to simple emails or route messages to the right person
- Track bills, expenses, and invoices to make sure nothing gets missed
- Help keep documents, spreadsheets, and records organized
- Follow up with vendors, partners, or team members when needed
- Jump in on general admin / ops tasks as they come up
Requirements
- Strong organization skills and attention to detail
- Comfortable working independently in a remote environment
- Clear written communication
- Experience with calendar management and scheduling
- Comfortable using Google Workspace, email, and spreadsheets
- Able to handle sensitive information professionally
- Startup mindset — flexible, proactive, and willing to figure things out
Nice to Have
- Experience supporting a founder or executive
- Experience with expenses, bookkeeping, or admin operations
- Experience working with startups or small teams
- Comfortable working across time zones
Schedule
- 10–15 hours per week to start
- Hours may increase over time depending on needs
- Flexible, but must be responsive during agreed working windows
Benefits
Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:
- Permanent remote work flexibility
- Paid Time Off
- Health Maintenance Organization (HMO) coverage
- Annual performance bonuses
- Dedicated coaches offer an extra channel of support and skill-building
- Opportunities for professional growth
At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.
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