Job Description

Purpose of the Position: (must to fill)

The position is responsible for providing administrative support to commercial/AE leaders in Shenzhen office with administrative activities, day-to-day administrative support, to which including travelling arrangement, expense report preparation, meeting planning & logistics support, sample shipment, and document processing etc.

Day to Day Responsibilities: (must to fill)

• Assist commercial leadership to handle reporting, traveling logistics and expense report requirement, interpretation and translation, calendar management, documentation etc.
• Maintain appointments and meetings by scheduling and coordinating appropriate time, coordinating with internal and external contacts as needed.
• Sample process management for AE team including custom clearance. Experience in customs affairs preferred.
• Document conversation and discussions and provide interpretation as needed
• Arrange leadership visits to China
• Play as an important role on office activities, such as preparing meeting; organizing team building; coordinating oversea colleagues visit to China etc.
• Archiving the sales agreements (CCMS and CDTCQ) for the AM/CSR team, including getting signature approval and documents sign and chop
• Delivering/posting the AR invoice hard copies to customers, including printing and signature and chop

Requirements: Required Skills

• Translation support
• Company car management
• Other admin issues assigned by the manager

-Good communication skills and coordination skills

-Independent with strong problem-solving skills

-Fluent written and spoken Chinese & English

-Highly proficient in using MS office tool kit especially on Calendar Scheduling/Excel/PPT/Outlook/Word (Project – desired, but not required)

-Excellent time management and able to handle multi-tasks well

-Previous executive assistant experience

-Discipline, accountable, Considerate

-Team work, able to work as part of a team; meets own requirements while supporting others

-Attitude: Positive working attitude; Willing to take on a task where needed

-Proactive: Reviews situations and proactively act on the opportunities to contribute team success

-Integrity: honest and open