Job Description

Job Description - Admin Assistant

The Admin Assistant will provide efficient administrative and operational support to ensure the smooth day-to-day functioning of the school. The role involves coordinating with staff, students, parents, vendors, and internal departments while maintaining accurate records and ensuring timely completion of administrative activities.

Key Responsibilities

1. Administrative Support

• Provide day-to-day administrative support to the school administration team.
• Maintain and organize physical and digital records, documents, and files.
• Prepare letters, notices, reports, forms, and other administrative documents.
• Handle photocopying, scanning, printing, filing, and document management.
• Maintain confidentiality of school and employee information.

1. Coordination & Communication

• Coordinate with academic, non-academic, HR, finance, transport, security, housekeeping, and other departments as required.
• Respond to routine queries from staff, students, parents, and visitors and direct them to the appropriate department.
• Assist in scheduling meetings, appointments, and administrative activities.
• Support communication and circulation of school notices and announcements.

1. Data & Record Management

• Maintain accurate databases, registers, trackers, and administrative records.
• Enter and update information in relevant school systems and spreadsheets.
• Prepare routine reports and summaries as required.
• Ensure records are complete, accurate, and updated on time.

1. School Operations Support

• Assist with the smooth functioning of daily administrative operations on campus.
• Support arrangements for meetings, events, workshops, orientations, and school activities.
• Coordinate room bookings, seating arrangements, stationery, refreshments, and other logistical requirements.
• Assist in maintaining records related to school assets, stationery, and administrative supplies.
• Report operational issues to the concerned department for timely resolution.

Required Qualifications

• Graduate degree in any discipline.
• 1–3 years of experience in administration, office management, school administration, or a similar role.
• Previous experience in a school or educational institution will be an advantage.
• Proficiency in MS Office, particularly Word, Excel, and Outlook.
• Good written and verbal communication skills.
• Strong organizational and coordination skills.