Job Description

We are seeking to hire an Admin Assistant for a VIP. The Admin Assistant​ will be responsible for overseeing the daily operations of the residence, ensuring a clean, organized, and well-maintained environment. This role involves supervising staff, coordinating with the VIP’s Office, and maintaining high standards of service to foster a positive and productive atmosphere. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently while maintaining discretion and professionalism. Key Objectives: 1. Oversee and supervise daily operations at the residence, ensuring a clean, organized, and well-maintained environment. 2. Supervise staff and activities efficiently in coordination with the VIP’s Office. 3. Maintain high standards of service and foster a positive and productive atmosphere in the household. Key Responsibilities: Operations Management: · Supervise and delegate duties to all residence staff, including housekeepers, drivers, chefs, and other personnel, ensuring daily, weekly, and monthly tasks are completed to the highest standards. · Escort the VIP Client to meetings, events, doctors’ appointments, and other required visits. · Run personal and household errands, including shopping (gift purchase, gift wrapping), dry cleaning, and other tasks as needed. · Assist with packing and unpacking during trips and travel with the VIP Client if required. · Maintain all rooms of the residence (e.g., bedrooms, dressing rooms, wardrobes) to the highest standards of cleanliness and organization. · Manage and maintain inventories of accessories, couture, and other personal items belonging to the VIP Client. Event Coordination: · Supervise and coordinate all types of events at the residence, ensuring seamless execution. · Perform butler services during events and parties, ensuring exceptional guest experiences. · Assist in menu preparation and oversee the running orders and operations of events. · Welcome and receive guests, including VIP visitors, with the utmost professionalism and hospitality. Administrative Duties: · Maintain accurate records and inventories of household items, supplies, and personal belongings. · Coordinate with external vendors and service providers as needed. · Ensure compliance with household policies and procedures. · Handle confidential information with discretion and professionalism. Requirements Proven experience in administration, household management, or a similar role. Strong organizational and multitasking skills with exceptional attention to detail. Excellent communication and interpersonal skills to effectively manage staff and interact with the VIP Client and guests. Discretion and professionalism in handling confidential matters. Ability to work flexible hours, including evenings, weekends, and travel as required. Knowledge of event planning and butler services is highly desirable. Only candidates currently residing in the UAE will be considered for this role. To view other vacancies we have, please check our website ( www.blackpearlconsult.com ) and follow us on our social media accounts - LinkedIn / Instagram Follow the Black Pearl channel on WhatsApp. Disclaimer: Black Pearl will never ask for money or any form of charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such a request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at +9712 622 55 03 or drop us a message on our website - www.blackpearlconsult.com .