Job Description

Provides administrative support to various functional areas of the company. Performs staff support activities needed for the development, implementation, communication and administration of the department.

Principal Responsibilities:

• Performs staff support activities needed for the development, implementation, communication and administration of the department.
• Reviews documents and reports for accuracy and completeness.
• May communicate with customers, suppliers and employees as needed to complete work.
• Performs a variety of diversified duties which may include filing, photocopying, document preparation (proofreading, letters, PowerPoint, etc.), faxing, sorting and delivering mail, ordering supplies, and other activities.
• May resolve reconciliation issues.
• Creates, sends, tracks, records and saves department documents for auditing.
• Updates and maintains electronic and or hard copy records as required.
• May answer incoming calls, coordinate messages, scheduling appointments, and responding to callers.
• Operates various office equipment including personal computer, copiers, printers, etc.
• May have specialized assignments in billing, customer service, mail room, human resources, sales, finance, accounting, marketing, fleet management etc.
• Other duties as assigned.

Job Level Specifications:

• Acquires basic skills through work experience or formal training to perform routine tasks.
• Tasks are routine, repetitive and manual in nature with minimal complexity or variation and specific to the job.
• Work is performed under supervision with detailed instructions. Priorities are provided for performing work.
• Interacts mostly with immediate peers within assigned team. Based on nature of the role, may respond to requests from others in the organization.
• Impact of decisions is primarily contained to the work of the job.

Work Experience:

• Typically requires less than one year of related experience.

Education and Certification(s):

• High School Diploma or equivalent

Distinguishing Characteristics:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.