Florida Medical Clinic Orlando Health
Job Title: Administartive Assistant
Status: Full Time
Hours: 8:00 AM to 4:00 PM ot 9:00 AM to 5:00 PM
Department Internal Medicine
Location:
Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience and skilled knowledge of organization policies and practices for the Senior Director.
Why is Florida Medical Clinic Orlando Health your best place to work?
✅ Education & Career Growth – Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs.✅ Health & Wellness – Comprehensive medical, dental, vision, free virtual visits, and well-being programs.✅ Financial & Retirement – Up to 5% employer match on retirement contributions.✅ Work-Life Balance – Four weeks of paid parental leave, PTO, and flexible leave options.✅ Family & Pet Support – Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.
Essential Functions • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. • Screens calls and visitors. • Operates copy machine and fax machine. • Distributes incoming mail. • Orders supplies. • Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments. • Organizes meetings including distributing materials, arranging of refreshments, transcribing minutes and makes travel arrangements if necessary. • Works independently on special projects. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • May assist in preparing and/or monitoring budget. • Performs routine problem solving. • Works with sensitive employee information and confidential organization information. • Interacts professionally with all levels of management. • Significant employee contact and customer service. • May provide work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures.
Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in education programs, current literature, and workshops. • Performs other duties as assigned.
Education/Training High school diploma or equivalent.
Licensure/Certification None.
Experience Four (4) years clerical or secretarial experience.
Situated in the heart of downtown St. Petersburg, Florida, Orlando Health Bayfront Hospital has served the residents of area communities for more than 110 years. Orlando Health, a not-for-profit healthcare organization headquartered in Central Florida, officially acquired Bayfront Hospital on October 1, 2020. Orlando Health Bayfront Hospital is a 480-bed comprehensive emergency, medical and surgical acute care facility – and home to the only state-accredited Level Two Adult Trauma Center in the St. Petersburg region. As a regional leader in emergency care, our 3 conveniently located emergency rooms are staffed with board-certified physicians and specialty-trained clinical teams who are ready to provide expert emergency care for all ages- 24 hours a day, seven days a week.
With advanced technology and expertise in numerous specialties including heart and vascular, neurosciences, digestive health, maternity care, emergency and trauma care, acute rehabilitation and surgical services, Orlando Health Bayfront Hospital provides a complete continuum of care. The hospital has a 38-bed neurosciences unit with a dedicated neurology team consisting of board-certified neuroscience specialists and physicians with subspecialty expertise in stroke, epilepsy and Parkinson’s disease, and includes a Level IV Epilepsy Center. In partnership with Johns Hopkins All Children’s Hospital, Bayfront Health Baby Place offers full obstetrical services and is a Level III Regional Perinatal Intensive Care Center, one of only 13 in Florida. The Bayfront Health Cardiac Cath Lab, offers more cardiac testing and treatment space than any other provider in the St. Petersburg/Pinellas County area, with ease of access to the cardiac surgical program. The hospital is also home to three residency programs and one fellowship program, providing an exceptional teaching and learning environment to train the healthcare leaders of the future.
