Job Description

Admin Assistant 3

Requisition ID req38311 Working Title Admin Assistant 3 Position Grade 08 Position Summary

Position Overview

The Department of Surgery is seeking a highly organized and detail-oriented Administrative Assistant III to support provider credentialing, clinical privileging, faculty appointments, licensure management, and regulatory compliance activities.

This position plays a key role in ensuring providers maintain the credentials, privileges, licenses, certifications, and academic appointments necessary to support patient care, academic programs, and accreditation requirements. The successful candidate will serve as a liaison with providers, Medical Staff Services, Human Resources, Academic Affairs, and external agencies while managing multiple priorities and maintaining confidential records.

Key Responsibilities

• Coordinate provider credentialing, recredentialing, onboarding, and clinical privileging processes.
• Verify and maintain provider credentials, licenses, certifications, and required regulatory documentation.
• Coordinate faculty appointments, reappointments, and Letters of Academic Title.
• Track licensure, DEA, board certification, and other renewal deadlines to ensure compliance.
• Maintain confidential records, databases, and tracking systems.
• Prepare applications, reports, correspondence, and compliance documentation.
• Support audits, accreditation activities, and regulatory reviews.
• Provide administrative support to department leadership and serve as a key point of contact for providers and stakeholders.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Experience in healthcare administration, credentialing, medical staff services, faculty affairs, or academic medicine
• Knowledge of provider credentialing, privileging, licensure, and compliance requirements.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to manage multiple deadlines while maintaining accuracy and confidentiality.

Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department SOM Surgery (523A) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $18.27 - $23.50 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 11/13/2026 Eligible for Hiring Incentive Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Application Requirements Please submit the following materials for consideration: 1. Cover Letter 2. Resume 3. Two Professional References

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.