Swan Global

Admin Assistant

Swan Global  •  Doha, QA (Onsite)  •  3 months ago
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Job Description


  • Source, screen, and deploy
    locally available manpower, either directly on our payroll or through
    suppliers.

  • Document selected workers
    as per client requirements, including QID, passport, photo, computer card,
    DVC, NOV, CV, experience certificate, and third-party trade certificate.

  • Identify new suppliers and
    arrange proposals to meet the operation team's needs.

  • Issue LPOs to suppliers and
    maintain records, ensuring timely renewals in coordination with the
    operation and finance teams.

  • Verify invoices and issue
    suppliers' timesheets in collaboration with the operation team.

  • Ensure timely collection
    and submission of invoices, as well as prompt payment to suppliers and
    employees.

  • Issue offer letters for
    locally sourced resources in coordination with the HR and operation teams.

  • Maintain vehicle handover
    forms and ensure timely renewal of vehicle estimates/insurance in
    collaboration with the admin manager.

  • Monitor fuel consumption of
    vehicles and manage drivers' log sheets.

  • Prepare and verify drivers'
    timesheets.

  • Conduct MR verification and
    material purchases as per company policy.

  • Prepare and deduct PPE
    excess consumption according to policy.


Requirements


  • Proficiency in MS Office,
    especially mail merging, VLOOKUP, HLOOKUP, and pivot tables.

  • Bilingual: Hindi and
    English proficiency.

  • Age limit: 25-35 years.
Swan Global

About Swan Global

SwanGlobal values relationships. We understand that humans organising themselves for goals larger than themselves is at the heart of the progress of civilization. For this end, we are here to facilitate organisations and individuals coming together.

We do this by taking out the mundane admin-intensive work that comes with human-resource management. This allows our clients to focus on strategic initiatives, and let’s our candidates focus on honing their skills.

Servicing global clients in the world's largest sectors. Headquartered out of the prime district of Doha, we are one of Qatar’s fastest growing staffing & recruitment companies. Since 2014, we have equipped over 240 companies with over a 250,000 staff, clocking over 24 million person-hours of work. The SwanGlobal team ensures staff onboarding of suitable candidates within 04-06 weeks.

We have a large roster of blue, grey and white collared workers specialised work, ranging from engineering-led heavy industries to soft skills interaction-based verticals across the country.

We are proud to say that almost every construction company in Qatar has Swan staff building their business. As we grow roots in a wider business ecosystem we have staffers, on our payroll, in Oil & Gas, Retail, Hospitality, Event Staffing and many more.

The Swan Global team ensures staff onboarding of suitable candidates within 04-06 weeks.

We have a large roster of blue, grey and white collared workers specialised work, ranging from engineering-led heavy industries to soft skills interaction-based verticals across the country.

#staffingagency #manpower #recruitmentagency #HR #Outsourcing #Recruitment #Qatarjobs

Industry
HR & Recruiting
Company Size
51-200 employees
Headquarters
Doha, QA
Year Founded
2014
Website
swan.qa
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