Job Description

Admin Assistant 2

Requisition ID req37726 Working Title Admin Assistant 2 Position Grade 07 Position Summary

The Center for Teaching and Learning (CTL) is a unified collective of many excellent initiatives that include Student Learning Assistance, Graduate Support, Teaching Support, and Digital Learning. Our department is committed to helping all UNM undergraduate and graduate students achieve success.

CTL is recruiting a highly detail-oriented and customer-friendly administrative assistant to provide clerical and administrative support for all departments. The Admin Assistant 2 is responsible for the support of daily administrative activities in a dynamic service unit consisting of 30+ technical and administrative staff across three main operating units.

The selected individual will provide administrative support related to purchasing, scheduling, record keeping, communication, outreach and serve as first-level support to ensure department administrative practices align with university, local, state, and federal regulations. We are looking for someone who has strong communication skills and can multi-task in a fast-paced environment with a high degree of professionalism and integrity.

This is a full-time, benefits eligible position. Interested candidates should submit a resume and cover letter for consideration. The cover letter should address your relevant experience, interest in administrative work, and professional goals within a higher education environment. Your application will not be considered without a cover letter.

Duties and Responsibilities:

• Prepare and/or edit routine correspondence, including sending reminder emails to unit Directors and all CTL staff to facilitate organization of group meetings.
• Act as a purchasing agent for the unit; departmental P-card holder. This includes both on- and off-campus vendors, Lobomart, websites, etc.
• Act as the primary Outreach Coordinator for the department, including scheduling, preparing materials for and attending outreach events across campus.
• Manage updates to department website.
• Manage various email accounts including responses to general inquiries.
• Coordinating routine document processing in both paper-based and digital systems with accuracy. Maintaining databases to track hospitality and outreach events.
• Assists with departments incoming and outgoing mail and the delivery of mail to the appropriate units.
• Facilitates monthly office orders via LoboMart and supports other routine purchases and payments.
• Prepare meeting agendas and meeting minutes/summaries.
• Provides direct support to the Operations Manager in the areas of Budget, Payroll, and Hiring.
• Collaborate with department faculty and staff, maintain partner relationships across campus, and promote CTL and its services to the UNM community.
• Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.
• Orders, stocks, and distributes office supplies.
• May instruct and oversee the activities of student employees performing the same type of work.
• May serve as Campus Security Authority as outlined by the Clery Act.
• Performs miscellaneous job-related duties as assigned.

This position is currently open to hybrid remote work. After a period of time, the new employee may be eligible for a hybrid remote work (telecommuting) arrangement at the discretion of their supervisor and subject to business needs and successful completion of training.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Qualifications

• Experience with UNM fiscal and purchasing processes and systems.
• Experience with Outreach management, preferably in a higher ed setting
• Experience with Banner 9, Chrome River, UNMJobs, and LoboMart.
• Experience in managing a program, reporting to a Chair of a Department, or equivalent.
• Previous administrative experience in a higher education setting.
• Experience managing complex programs that require excellent attention to detail and effective organizational and prioritization skills.
• Proficient with Microsoft Office specifically Word, Outlook, and Excel.
• Previous experience with UNM systems such as UNMJobs, Banner, Chrome River, SharePoint, and APP Tree.
• Exceptional interpersonal and communication skills, written and verbal, and the ability to effectively interact with members of faculty, staff, students, and community members.
• Experience with Microsoft Office Suite and Microsoft Teams.
• Ability to multi-task and prioritize duties.
• Demonstrated ability to maintain confidentiality and protect sensitive information.
• Prepare and/or edit routine correspondence, including sending reminder emails to unit Directors and all CTL staff to facilitate organization of group meetings.

Additional Requirements Campus Main - Albuquerque, NM Department Center for Teaching and Learning (521A) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $17.56 - $22.29 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required For Best Consideration Date 9/23/2026 Eligible for Hiring Incentive No Eligible for Remote Work Yes Eligible for Remote Work Statement This position is currently open to hybrid remote work. After a period of time, the new employee may be eligible for a hybrid remote work (telecommuting) arrangement at the discretion of their supervisor and subject to business needs and successful completion of training. Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Interested candidates should submit a resume and cover letter for consideration. The cover letter should address your relevant experience, interest in administrative work, and professional goals within a higher education environment. Your application will not be considered without a cover letter.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.