Job Description

Admin Assistant 2

Requisition ID
req37229
Working Title
Admin Assistant 2
Position Grade
07
Position Summary The Preventive Medicine Section, within the
Department of Internal Medicine, is seeking a flexible, outgoing, professional
individual with excellent computer and communication skills to support the
Preventive Medicine Residency Program.

The Administrative Assistant 2, reporting directly to our
Program Manager, will help support faculty, residents, medical students, and
staff. This dynamic role involves customer service tasks such as responding to
information requests, scheduling meetings, maintaining calendars, coordinating
activities and travel arrangements, purchasing supplies and materials,
attending meetings, preparing minutes, assisting with the UNM HEaRT Program;
and assisting with other projects as determined by the needs of the
department’s management. The ideal candidate will demonstrate clear and concise
communication skills to establish and maintain positive working relationships
with various stakeholders.

The hired individual will work Monday through Friday, 8am to
5pm with no weekends scheduled.

The Department of Internal Medicine is a large, progressive department with a
diverse staff working in dedicated teams to provide quality work in an
organized, effective, and efficient manner through innovation, training, and
education. Through our collaborative work effort, we support the faculty and
enhance the missions of the department, school, Health Sciences Center, and
University.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Administrative experience in an academic medicine
  setting
• Proficiency with: Microsoft Word, Excel,
  PowerPoint, Outlook, Adobe Acrobat, and Zoom
• Detail oriented and have strong organizational
  skills
• Knowledge of purchasing, ordering, reconciliations,
  with University of New Mexico’s reconciliation program, Chrome River
• Establishing, maintaining, and updating files,
  databases, records, and other documents
• Experience scheduling and coordinating meetings, guest
  speakers, and conferences
• Experience making travel arrangements, preparing
  itineraries, and preparing reimbursements
• Team player with the ability to also be resourceful and
  work effective independently

Additional Requirements
Campus
Health Sciences Center (HSC) - Albuquerque, NM
Department
IM COEHP (852F)
Employment Type
Staff
Staff Type
Regular - Full-Time
Term End Date
Status
Non-Exempt
Pay
Hourly: $17.56 - $22.29
Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required
Yes
For Best Consideration Date
8/7/2026
Eligible for Hiring Incentive
No
Eligible for Remote Work
Yes
Eligible for Remote Work Statement
A hybrid schedule will be considered after the successful completion of the probationary period.
Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

A complete application includes:
1) Cover Letter detailing your directly related experience
2) Resume
3) Contact information for 3 professional references, preferably from supervisors

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.