Posting number: 2026-00652
Department: District 8-2 Albany/State
Division: 4054901822
Job classification: Admin Assistant 1
Posting type: Open
Categories: Administration, Administrative Assistant, Public Health, Miscellaneous, Office and Administrative Support
Pay Grade: F
Who We Are. We protect lives. The Georgia Department of Public Health (DPH) is the lead agency entrusted by the people of Georgia to protect lives and promote healthy lifestyles in communities throughout the state. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing for and responding to disasters.
What We Offer.As a member of the DPH team, you will join a group of passionate individuals dedicated to serving Georgians. Regardless of your role, you will contribute to protecting lives while enjoying a wide range of benefits.
Provides comprehensive administrative support to the Program by coordinating daily office operations and supporting program staff . This pos it ion is responsible for maintaining employee training records, processing financial and purchasing documentation, managing program data, preparing reports, coordinating office activities, and ensuring compliance with Georgia Department of Public Health policies and procedures. Serves as a liaison between district staff, contracted providers, and community partners while maintaining confidentiality and promoting efficient program operations .
Provides administrative support to the District Infectious Disease Director and program staff.
Maintains employee training records and monitors completion of required mandatory trainings and certifications.
Assists with onboarding documentation and administrative support for new employees.
Processes purchase orders, invoices, billing documents, and payment requests in accordance with agency policies and procedures.
Maintains billing spreadsheets and follows up with partnering agencies and vendors regarding invoices and payments.
Orders office supplies, program materials, and equipment while maintaining inventory records.
Assists with importing, entering, verifying, and maintaining data with in Electronic Medical Record (EMR) systems and other state databases.
Assists with preparing quarterly, annual, and ad hoc reports by compiling and organizing program data.
Maintains confidential personnel, financial, and program records in accordance with HIPAA and Georgia Department of Public Health policies .
Coordinates meetings, schedules appointments, prepares agendas, and distributes meeting materials.
Answers telephone calls, responds to email inquiries, routes correspondence , and provides excellent customer service to internal and external stakeholders.
Maintains organized electronic and paper filing systems to ensure accurate record retention.
Performs other administrative duties as assigned to support district operations.
High school diploma/GED and two (2) years of job-related experience.
PREFERRED QUALIFICATIONS (BASED ON THE NEEDS OF THE POSITION):
Associates Degree from an accredited college or university OR Two (2) years of related administrative experience.
Ability to lift up to 25 pounds and perform routine office duties, including bending, reaching, and filing.
Ability to organize and maintain confidential records.
Ability to communicate effectively both verbally and in writing.
Ability to prioritize multiple assignments and meet established deadlines.
Experience working in a public health, healthcare, or government setting.
Experience processing invoices, purchase orders, and financial documentation.
Experience maintaining billing spreadsheets and tracking expenditures.
Experience with Electronic Medical Record {EMR} systems and state databases.
Experience preparing quarterly, annual, and ad hoc reports.
Experience coordinating employee training records and monitoring compliance.
Experience ordering office supplies and maintaining inventory.
Experience supporting audits, quality improvement initiatives, or program monitoring activities.
Proficiency with Microsoft Teams and Zoom.
Two (2) or more years of progressively responsible administrative support experience.
The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.
The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals. A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break.
Employment Information
State of Georgia employees are subject to the rules of the State Personnel Board regarding salary.
DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials.
The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.
Relocation assistance is not provided.
In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department.
ADA Statement
DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email include DPH-ADA@dph.ga.gov
DPH is an Equal Opportunity Employer
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not receive an interview. DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification.
This position is subject to close at any time once a satisfactory applicant pool has been identified.
BENEFITS
Standard Benefits for Full-Time Salaried Employees
In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan (ERS GSEPS), deferred compensation, 13 paid holidays, vacation and sick leave, paid parental leave, dental, vision, long-term care, and life insurance.
Standard Benefits for Part-Time Employees
Part-time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.
The Georgia Department of Public Health (DPH) is the lead state government agency in preventing disease, injury and disability; promoting health and well-being; and preparing for and responding to disasters from a health perspective. In 2011, the General Assembly restored DPH to its own state agency after more than 30 years of consolidation with other departments. At the state level, DPH functions through numerous divisions, sections, programs and offices. Locally, DPH funds and collaborates with Georgia's 159 county health departments and 18 public health districts. Through the changes, the mission has remained constant – to protect the lives of all Georgians.
Today, DPH’s main functions include: Health Promotion and Disease Prevention, Maternal and Child Health, Infectious Disease and Immunization, Environmental Health, Epidemiology, Emergency Preparedness and Response, Emergency Medical Services, Pharmacy, Nursing, Volunteer Health Care, the Office of Health Equity, Vital Records, and the State Public Health Laboratory.
For more information about DPH, visit www.dph.ga.gov.
