Job Description

Deadline Date: Wednesday 19 August 2026

Requirement: Oracle - E-Business Suite Financial Management – Functional SME

Location: Braine-l'Alleud, BE

Full Time On-Site: Yes (or as otherwise coordinated with the FinS System Management Team TBC by SSBA)

Time On-Site: 100%

Total Scope of the request (hours): 540

Required Start Date: 21 September 2026

End Contract Date: 31 December 2026

Extension Options:

OPTION 1: 01 January - 31 December 2027

OPTION 2: 01 January - 31 December 2028

Required Security Clearance: NATO SECRET

Duties & Role:

The incumbent will be responsible for ACT FinS Service Lifecycle Management activities and will work as part of the ACT FinS Service Delivery Team while being collocated with the SSBA BA FinS Service Delivery team.

The requirement is for full-time support, mainly service-oriented, although the incumbent may also be requested to support incoming projects. Under the overall direction of the ACT Financial Controller and the SSBA BA Service Delivery Manager, the incumbent will perform duties such as the following:

• Being responsible for the assigned business applications and services.
• Providing 1st and 2nd line support to ACT for the assigned business applications, by responding to service requests, investigating and resolving incidents and problems, communicating solutions or advices to customers and users on changes and improvements based on best business practices.
• Contributing to the gathering, analysis, setup, design and documentation of new requirements and change requests.
• Ensuring full lifecycle testing of requests for change before they are presented to the user for user acceptance testing.
• Actively contributing to relevant projects or service operations across service lines where integration is required.
• Providing briefings and presentations.
• Performing other duties as may be required.

Specific Working Conditions: This is a full time requirement. Contractors are expected to conduct work on site at the NCI Agency Belgium location in Braine-l'Alleud, in coordination with the FinS System Management Team and to leverage the expertise available from key users.

The contractor shall be provided with, and shall use, an NPCL laptop for the performance of the services. Use of personal or non-approved devices is not authorised for access to NATO systems or data. Provisioning, access activation, and configuration shall be completed before commencement of work by the NCI Agency.

The contractor shall coordinate planned leave, absences, and any changes in availability in advance with the ACT FinS System Management Team. Assigned work shall be prioritised by ACT, taking into account operational urgency, financial reporting deadlines, incident severity, and available capacity.

The contractor shall submit a monthly activity report by the fifth working day of the following month to the ACT Financial Controller, detailing the work performed, progress against assigned tasks, issues requiring ACT attention, and planned activities for the next reporting period.

Travel requirements: Travel expenses should be included in the rate.

Requirements

Skills, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• A minimum of 4 years current, detailed and relevant knowledge and experience.
• Basic SQL and SQL*Plus knowledge.
• Familiarity with configuration management / versioning procedures and tools.
• Able to work under pressure, on own initiative and without constant supervision, to strict and tight deadlines.
• A good team player and a good communicator.
• Experience of working in a team that delivers a highly available service.
• Competent in documenting work done.
• English proficiency level: SLP 3333 according to STANAG 6001.
• A minimum of 4 years current, detailed and relevant knowledge of and experience with Oracle E-Business Suite Release 12.1.3 and 12.2.10+.
• Basic understanding of the data model for Oracle E-Business Suite Release 12.1.3 and 12.2.10+.
• Working knowledge of the Oracle Unified Method (OUM) and/or the Oracle Application Implementation Methodology (AIM).
• Detailed knowledge of and experience with Oracle E-Business Suite Release 12.1.3 and 12.2.10+ Financials applications, including System Administrator responsibilities, from setup through functional reporting.
• Excellent understanding of General Ledger, Accounts Payable, Accounts Receivable, Cash Management and Sub-Ledger Accounting;
• Strong understanding, Purchasing, and Fixed Assets business flows and setups plus their implications at General Ledger level;
• Excellent understanding of budget accounting (summary account, budgetary control configuration), encumbrance accounting, accrual accounting and experience of Public Sector accounting processes.
• Ability to perform a range of Financials associated duties (reconciliation, consolidation, revaluation);
• Understanding month-end and year-end processes of predefined sub-ledgers and General Ledger;
• Understanding all aspects of Finance related reporting, including but not limited to identification of appropriate standard reports and the functional design of any additional reports required;
• Thorough understanding of bank reconciliation process and use of electronic banking payment formats;
• Knowledge of and experience with all different finance approval workflows (Accounts Payable, Purchasing, General Ledger);
• Understanding internal controls, including but not limited to user access, responsibilities, security rules, report groups, profile options.
• Understanding flexfields configuration.
• Workflow monitoring and troubleshooting.
• Understanding standard open interfaces.
• Understanding Approval Management Engine configuration.
• Experience with writing detailed functional design documents based on new or changed business requirements.
• Experience with the review of business procedures and functional setup.
• Experience with making recommendations for changes, improvements etc. based on best business practices.
• Experience with preparing, running and documenting unit tests, system tests and user acceptance tests.
• Ability to work with System Administrator and Application Developer responsibilities
• Experience with WebADI

Education, Experience and Training (Desirable):

• Recent experience of working in NATO.
• Good knowledge of and experience with all Oracle EBS Release 12.1.3 and 12.2.10+. Purchasing applications and good understanding of the Procure to Pay processes.
• Knowledge of and experience with upgrading EBS Release 12.1.3 to EBS Release 12.2.x.
• Prior experience with support of NATO's custom EBS travel add-on.
• Experience with using helpdesk ticketing systems, such as BMC ITSM.