Job Description

The Accounts Payable Specialist reports directly to the Chief Finance Officer. This individual will perform accounts payable activities, including processing invoices and payments, handling vendor inquiries, preparing journal entries and daily cash report.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Included but not limited to the following).

· Ensures that vendor documentation is complete before invoice is processed for payment.

· Processes invoices with appropriate supporting documents and maintains a respective vendor file.

· Prepare reports and related journal entries for all vendor payments (PEBA, AUL, Colonial, The Standard, etc.)

· Reviews accounts payable aging report weekly and submits cash requirement to CFO for approval.

· Print checks, review cash disbursement report and match checks to payment vouchers for review by the CFO.

· Pays invoices via EFT and credit card and matches to payment vouchers for review by the CFO.

· Timely preparation of benefit data for input into A/P System. (AN)

· Distribute or mail all checks weekly.

· Filing and other administrative duties.

· Sorts & distributes mail on a daily basis.

· Prepare Daily Operating Cash Balance Report

· Petty cash custodian for Charleston site and reconciles petty cash for all sites (before replenishing funds).

· Prepare and input approved month end journal entries for payroll and accounts payable.

· Acts as backup to Accounts Receivable Specialist when they are out.

· Perform other duties as assigned by the CFO and/or manager

Requirements

QUALIFICATIONS AND REQUIREMENTS:

· Ability to function effectively as a team member and facilitate completion of tasks.

· Experience in FQHC (Federally Qualified Community Health Center) industry preferred.

· Experience in Healthcare accounts payable and accounting systems is a plus.

· Requires strong organizational skills, problem solving and analytical skills.

· Must have the ability to make arithmetic computations by machine rapidly and accurately, to read, compare and compile numerous data and to follow oral and written instructions.

· Must be computer literate in accounting software excel, word and outlook.

· Must have interpersonal and customer service skills necessary to handle employee / patient / vendor questions and concerns and deal with a variety of accounting professionals.

· Able to exercise sound judgment in dealing with accounting data and people.

EDUCATION AND EXPERIENCE

· Associate degree in business or a minimum of two (2) years of progressive accounts receivable, accounts payable and general ledger experience.