Job Description

Accounts Receivable/Accounts Payable (AR/AP)

260-day contract, 25 days vacation, Salary Range $50,000-$76,000

Key Responsibilities:

• Process accounts payable invoices, ensuring proper coding, approvals, and compliance with district purchasing procedures.
• Prepare vendor payments through check, ACH, and electronic payment systems in accordance with district policies and Ohio law.
• Maintain accurate vendor files, including W-9 documentation and annual 1099 reporting.
• Process purchase orders and verify expenditures against approved budgets.
• Reconcile vendor statements and resolve invoice discrepancies in a timely manner.
• Receive, record, and deposit district revenues, including student fees, grants, reimbursements, and miscellaneous receipts.
• Maintain accurate accounts receivable records and monitor outstanding balances.
• Prepare bank deposits and reconcile cash receipts with the district's financial software.
• Assist with monthly, quarterly, and annual financial reconciliations and closing procedures.
• Support the annual audit by preparing requested documentation and responding to auditor inquiries.
• Maintain organized financial records in accordance with district retention schedules.
• Provide courteous and professional customer service to vendors, staff, students, parents, and community members regarding financial transactions.
• Assist building secretaries and department staff with purchasing and payment procedures.
• Ensure compliance with Ohio Auditor of State requirements, district policies, federal grant requirements (when applicable), and internal controls.
• Cross-train with other Treasurer's Office staff to ensure continuity of operations.
• Perform other duties as assigned by the Treasurer/CFO.

Preferred Qualifications:

• Associate's or bachelor's degree in accounting, business, finance, or related field preferred.
• Experience in school finance, governmental accounting, or accounts payable/accounts receivable preferred.
• Knowledge of Ohio school finance procedures and state reporting requirements is desirable.
• Experience with school financial software (e.g., USAS-R, USPS-R, or other ERP/accounting systems) preferred.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain confidentiality and exercise sound professional judgment.