Job Description

Job Purpose:

To oversee and supervise the team ensuring day to day activities of the creditors and debtors department is achieved according to required standards.

Job Function:

• Ensure netting deadlines met as per CDN
• Ensure all customers receive a statement reflecting outstanding invoices, credits passed and current amounts due.
• Supervision for account payments and receipts
• Ensure Credit Controllers are correctly and accurately allocating payments made by customers.
• Ensure all payments are received and paid within month-end deadlines
• Ensure compilations of debtors and creditors done monthly for processing
• Ensure documentation for account payments are accurate and timeously submitted
• Investigate and address queries timeously
• Ensure customer queries are effectively dealt with and that the follow-up and finalization of customer pay-backs occur where required.
• Ensure customer queries are effectively dealt with and that the follow-up and finalization of customer pay-backs occur where required.
• Manage the age analysis for corporate accounts and identify the status of accounts and any possible problems.
• Check financial card when query raised due to loss on a job file
• Ensure that suppliers are paid per the agreed term, accurately and timeously.
• Implement and maintain sound internal controls and standards are maintained within the accounts receivable system.
• Ensure all recons are supported by valid documentation and approved by the company.
• Monthly book review with controllers.
• Ensure all month-end reports are completed accurately in line with agreed deadlines for distribution to the Accounts Receivable Manager.
• Ensure that staff members adhere to company code of conduct.
• Providing complete administrative support to the Accounts Receivable Manager.
• Manage queries.
• Enhancing staff performance and motivating staff.
• Any other delegated tasks deemed as reasonable as assigned by the reporting manager
• Engage regularly with customers regarding related credit issues and manage service levels in accordance with agreements
• Lead and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act.
• Manage staff activities, ensuring service levels are met and protocols are adhered to

Monitoring and Control:

• Daily checks with netting section to ensure deadlines met
• Run report on Pegasus on invoices captured, identify any non-conformances and address immediately
• Check documentation before authorisation of payments
• Submit debtors analysis monthly to Credit Manager

Support, development and supervision of staff:

• Motivate staff
• Address any areas requiring development through mentoring and coaching

Minimum Education and Experience Requirements:

• Matric
• Relevant post matric qualification
• 3 years experience as Accounts Receivable Supervisor or similar