Job Description

Hi there! We are South and our client is looking for an Accounts Receivable Specialist!

Note to Applicants:

• Eligibility: This position is open to candidates residing in Latin America.
• Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
• Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.
• Interview Policy: The use of artificial intelligence (AI) tools during interviews are strictly prohibited.
• Note: As part of the final stages of the selection process, contractors may be asked to provide professional references for a reference check. If you're selected, you may also be asked to update their LinkedIn profile. 🙂

About the Role

We are looking for a detail-oriented and organized Accounting & Mail Clerk to support our accounting operations while also assisting with mail and administrative activities.

This role is ideal for someone with a background in Accounts Receivable, accounting, customer service, or client-facing administrative support, who is comfortable handling financial information and working across multiple areas of the business.

Key Responsibilities

Journal Entries

• Prepare journal entries related to commissions, salaries, and employee benefits.
• Obtain, review, and validate supporting documentation before preparing journal entries.
• Prepare journal entries in accordance with established accounting procedures and the Responsibility Matrix.
• Ensure entries are accurate, properly supported, and recorded in a timely manner.

Fixed Asset Accounting

• Maintain accurate fixed asset listings for each entity and country.
• Prepare depreciation schedules and monthly depreciation entries for all company locations.
• Provide appropriate accounting codes for fixed asset purchases in DocuWare.
• Record transfers of fixed assets between locations or entities.
• Reconcile Fixed Asset Ledgers to the General Ledger and investigate discrepancies as needed.
• Ensure fixed asset records remain accurate and up to date.

Account Reconciliations

• Review balance sheet reconciliations prepared by the Business Transactions team.
• Approve business transaction reconciliations in accordance with the Responsibility Matrix.
• Review supporting documentation and identify discrepancies or items requiring follow-up.
• Work with internal teams to resolve reconciliation issues and maintain accurate financial records.

Mail & Administrative Support

• Support day-to-day mail and document handling activities.
• Receive, sort, organize, and distribute incoming mail and documentation as needed.
• Ensure documents and correspondence are routed to the appropriate teams or individuals.
• Maintain organized records and documentation.
• Provide general administrative support and assist with client-facing or internal requests when needed.

What We're Looking For

The ideal candidate will have a combination of accounting knowledge and strong administrative or customer-facing skills.

We are particularly interested in candidates with experience in:

• Accounts Receivable (AR)
• Accounting or bookkeeping
• Customer service
• Client-facing administrative roles
• Mail or document management
• General office administration

Qualifications

• Previous experience in accounting, bookkeeping, accounts receivable, or a related field.
• Strong attention to detail and organizational skills.
• Experience with journal entries, reconciliations, or fixed asset accounting is preferred.
• Comfortable working with financial information and supporting documentation.
• Strong communication and follow-up skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently while collaborating effectively with internal teams.
• Customer service or client-facing experience is a plus.

If this opportunity sounds good to you, send us your resume!