Job Description

The Accounts Receivable Legal Coordinator has a strong background in Accounts Receivable legal processes, exceptional attention to detail and ability to manage complex inquiries. The Accounts Receivable Legal Coordinator will play a crucial role in ensuring accuracy, efficiency, and compliance in collection processes.

The Accounts Receivables Legal Coordinator also provides exemplary service in a manner consistent with the values and mission of the Castle Group. He or she performs all responsibilities while demonstrating outstanding customer service skills representative of Castle Royal Service as it relates to this function. This includes working interdepartmentally, as well as, with our external customers.

Responsibilities

• Manage the company ATTY reporting process and submissions.

• Submit resident files to the associations’ attorney to initiate the collection process.

• Flag accounts sent to collection, as required, to prevent additional mail from being sent.

• Remove flags from accounts that need to be updated or reinstated.

• Post legal admin fees to ledgers and send copies of NOLA and ledgers to the attorney.

• Post checks received from the Attorney.

• Maintain a working relationship with the association’s attorney.

• Research and resolve payment discrepancies and adjust accounts as needed.

• Support site team by answering general Accounts Receivable inquiries via the ticket system, emails and phone calls.

• Performs other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• High school diploma required.

• Associate degree with a concentration in business and/or accounting preferred.

• Minimum of 2 years related accounting experience or equivalent combination of education and experience.

• General knowledge of accounting principles and understanding of the general ledger accounts is preferred.

Skills and Abilities

• Attention to detail and accurate data entry skills is a must.

• Strong verbal and written communication skills creating effective customer-focused relationships with all levels within the organization.

• Able to work under tight deadlines and use time effectively based on key priorities.

• Intermediate command of computer hardware/software is required; specifically, proficient in the knowledge of Microsoft Office suite including but not limited to; Word, Excel, Power Point and Outlook.

• English is required. Multiple language fluency is desirable.

• Ability to act with integrity, professionalism, and confidentiality.  

Physical requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

• Able to work under pressure, maintain composure and utilize good judgment during emergency/difficult and stressful situations. 

• Ability to  

• lift up to 5 lbs.;  

• work in a sitting position for long periods of time, may fluctuate.  

• reach with hands and arms, communicate, receive, and exchange ideas and information. 

• easily navigate the building as required to meet the job functions; complete all required forms. 

• Ability to work extended hours and weekends on an as-needed basis.  

• May be occasionally required to travel to multiple locations in the state on an as needed basis.

• Manual dexterity to input data into the computer. 

EQUAL EMPLOYMENT OPPORTUNITY

Castle is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.

DISCLAIMER

This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.