Job Description

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The Accounts Receivable Specialist will assist the Controller and Staff Accountant in performing core accounting functions and ensuring strict adherence to internal administrative controls. This position plays a critical role in managing the company’s accounts receivable operations, including the collection of outstanding balances from both independent and chain retailers. The ideal candidate will be detail-oriented, organized, and capable of supporting general administrative accounting tasks in a collaborative team environment.

Primary Responsibilities –

Accounts Receivable & Collections:

• Plan and execute account collections across all customer accounts.
• Monitor monthly receivables and generate timely account statements.
• Establish and maintain strong relationships with independent and chain retailers to support timely collection efforts.
• Prepare receivable and collection reports for management review.
• Report slow-paying accounts and potential bad debt to the Controller.
• Ensure compliance with all internal accounting controls and regulatory reporting requirements.
• Administrative Support & Compliance
• Assist with the submission of weekly payroll deduction data.
• Prepare compliance documents and complete benefits-related paperwork.
• Maintain organized and up-to-date employee files.
• Support monthly accounting tasks and team initiatives as assigned.
• Technology & Process Improvement
• Utilize accounting software and Microsoft Office tools effectively.
• Support IT-related functions in accounting processes (e.g., software navigation, digital file management, system troubleshooting).

Requirements

Qualifications –

Education:

· High school diploma or equivalent required.

Experience:

• Minimum 1 year of billing and collections experience preferred.
• Experience working with chain retailer collections is highly desirable.
• Technology Aptitude:
• Strong proficiency with standard accounting software and Microsoft Office Suite.
• Familiarity with computer hardware, VOIP systems, and handheld devices is a plus.

Skills & Attributes:

· Excellent communication and interpersonal skills.

· Friendly demeanor and a positive, team-oriented attitude.

· Strong organizational and analytical abilities.

· Ability to remain stationary for extended periods and perform general office tasks.

· Must be able to lift and move light office supplies (e.g., a box of paper).

Compensation & Benefits –

· Weekly pay.

· Comprehensive healthcare coverage

· Profit sharing, 401(k), and 401(k) matching

· Paid vacation and emergency days

· Tuition reimbursement program

Reports To: Controller: Accounting/Administration

Note: This job description is subject to change at any time and does not restrict management’s right to assign or reassign duties and responsibilities as necessary.