Job Description

Accounts Receivable Administrator I

Temporary Term, Vernon, BC

The Accounts Receivable Administrator I is responsible for posting customer payments, maintenance items, online billing entries, and corrections in an accurate and timely manner. They upload and balance Vernon Office cheque batches into our GetPaid software and support the scanning process as required.

They work closely with internal departments and Store Divisions to ensure established processes and protocols are followed. They support the month end process by breaking out and distributing various month end reports.

This level follows established processes and guidelines as established by the business.

Core Responsibilities

AR Report Distribution

• Break out and distribute various month end AR reports to locations and internal departments as set out in month end procedures

Cash Reports in PeopleSoft

• Post incoming store cash report information into PeopleSoft
• Ensure payments are applied accurately and according to customer remittances
• File cash reports online
• Process correction cash reports when required

Apply Payments in the GetPaid Software

• Load and balance Vernon Office cheque deposit batches
• Post EFT, Online Banking, Interac e-transfer payments, linking customer remittance information for audit purposes
• Work with the Collections group to follow up on unidentifiable payments or missing remittances.

Account Maintenance

• Verify, process, and file any adjustments to customer accounts ensuring appropriate accounting entries are used. These would include offsets, write offs, transfers and online billings
• Identify and advise Department Manager of any unusual requests that do not follow established procedure guidelines

Cheque Requests

• Review, process and submit credit balance cheque requests to Accounts Payable for processing
• Ensure online cheque book is up to date to avoid duplicate cheques
• Process reversals in AR in the event a cheque originating from AR is voided or stale dated
• Field customer inquiries and provide supporting documentation if required

Customer Service

• Field procedural inquiries regarding customer account payments or Cash Reports
• Assist the Customer Service line, IS Support Services and the Credit Department with AR inquires, data validation and sourcing backup documentation

Work Experience

• Minimum 1 year experience working in an office environment

Knowledge, Skills and Abilities

• Familiar with basic AR procedures
• Proficient in Excel
• Knowledge of accounting principles and processes
• Demonstrates the willingness and enthusiasm to learn
• Excellent interpersonal and communication skills
• Ability to multi task and prioritize workload
• Strong work ethic
• High focus on customer service
• High level of maturity and professionalism
• Work well within a team

Education

• Grade 12 or GED equivalent

What we offer

• Competitive compensation package. The target compensation for this role is $43,480 to $49,980 per year based on experience.
• Positive work culture, opportunities for growth and development, and work-life balance.

To be considered for this position at this time, candidates must be legally eligible to work for any Canadian employer. A Canadian Criminal Record Check may be required for certain positions as part of the final stages of the hiring process.

Kal Tire uses AI tools to support parts of recruitment, including but not limited to job posting and pre-screening. All interviews and hiring decisions are being made by Kal Tire’s hiring managers and recruiters.

Kal Tire is committed to fostering a workplace where everyone feels valued, included, and empowered to thrive. We embrace diverse perspectives and welcome applications from all backgrounds and experiences. If your qualifications align with the role, we'll connect with you to guide you through the next steps.