Job Description
We are a growing meat distribution company managing the full cycle of purchasing, storing, and reselling product. Our operations rely on accurate documentation, timely billing, and strong financial controls to ensure inventory, gross profit, and commissions are calculated correctly.
We are seeking a Billing & Accounts Receivable Specialist to own the customer billing process and support the collection of receivables.
The Billing & Accounts Receivable Specialist is responsible for timely and accurate customer invoicing and managing accounts receivable activity. This role ensures shipments are properly documented, invoices match operational records, and customer payments are tracked and collected.
The position works closely with operations, logistics, and accounting to ensure revenue is billed correctly and cash is collected efficiently.
Key Responsibilities
Customer Billing
- Prepare and issue customer invoices based on shipment activity.
- Ensure invoices accurately reflect:
- Product shipped
- Quantities and weights
- Pricing and terms
- Confirm billing aligns with operational documentation including:
- Bills of Lading (BOL)
- Truck layouts
- Shipping confirmations
- Ensure shipments are billed timely and completely.
Documentation Matching & Recordkeeping
- Match operational documentation to invoices to confirm accuracy.
- Maintain organized billing packets including:
- Customer invoice
- Bill of Lading
- Supporting shipment documentation
- Ensure records are complete, organized, and retrievable.
Accounts Receivable Management
- Monitor customer accounts and track outstanding balances.
- Maintain AR aging and follow up on overdue invoices.
- Communicate with customers regarding invoice questions or payment status.
- Work with internal teams to resolve billing disputes or discrepancies.
Cash Application
- Record and apply customer payments accurately.
- Reconcile payments to outstanding invoices.
- Assist with identifying and resolving payment discrepancies.
Cross-Functional Coordination
- Work closely with operations to ensure shipment documentation is complete.
- Coordinate with accounting to support month-end close and reporting.
- Escalate discrepancies impacting billing or collections.
Qualifications
- 2+ years experience in billing, accounts receivable, or accounting support
- Strong attention to detail and documentation accuracy
- Experience matching documentation to financial transactions
- Comfortable working in ERP systems and Excel
- Strong organizational and follow-up skills
Preferred
- Experience in distribution, logistics, food, or inventory-based businesses
- Experience working with shipping documentation such as Bills of Lading
- Experience managing AR aging and collections
