Job Description

We are seeking a detail-oriented Accounting Specialist to manage day-to-day accounts payable and accounts receivable activities while supporting broader accounting and administrative functions. This role plays a key part in maintaining accurate financial records, supporting compliance efforts, and ensuring timely processing of payments and collections in a fast-paced business environment.
Key ResponsibilitiesMaintain and manage accounts payable and accounts receivable ledgers, ensuring accuracy and compliance with internal accounting standardsProcess invoices, payments, credits, and adjustments in a timely and accurate mannerResearch, reconcile, and resolve AP/AR discrepancies and variancesPrepare and send customer invoices, statements, and payment reminders; follow up on outstanding balances as neededCollaborate with accounting and operations teams to ensure data accuracy and record integrityAssist with month-end, quarter-end, and year-end close activities and reconciliationsMaintain organized vendor and customer files, ensuring completeness and accuracySupport onboarding of new vendors and customers, including documentation and system setupAssist with audit preparation, financial reviews, and compliance-related requestsProvide administrative and accounting support to other departments as needed
Required QualificationsBachelor’s degree in Accounting, Business Administration, or a related fieldProven experience managing accounts payable and accounts receivable functionsSolid understanding of accounting principles and best practicesStrong attention to detail with excellent organizational and problem-solving skillsProficiency with Microsoft Office, particularly ExcelExperience using accounting software; QuickBooks Online preferredAbility to work independently while collaborating effectively with cross-functional teamsStrong written and verbal communication skills
Preferred / Bonus QualificationsExperience with multi-state sales tax filing and reportingWorking knowledge of GAAP and applying it in daily accounting activitiesExposure to treasury or cash management functionsExperience working with ERP systems beyond QuickBooks