Job Description

The Accounts Payable and Payroll Manager is responsible for managing the accounts payable function of the department and working with managers to create a fiscal strategy that aligns with the goals of the organization. The position is responsible for the oversite and the organization’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. Additionally, the position is responsible for all areas relating to financial reporting and for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements. The position is responsible for managing the team to ensure that work is properly allocated and completed in a timely and accurate manner and addresses tight deadlines and a multitude of accounting activities including general ledger preparation, financial reporting, year- end audit preparation and the support of budget and forecast activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Responsible for managing all AP functions to ensure timely and accurate processing of all AP entries and working with the AP specialist to improve and streamline the process.
• First Level Review all AP checks and wires for accuracy, proper approvals, and timely payment prior to signature
• Responsible for preparation and maintain accurate records and report of payroll transactions.
• Implement procedures and changes in AP and payroll to align with audit requirements
• Ensure minimal adjusting entry requirements during annual audit with external audit
• Manage accounts payable and payroll team
• Assist Controller and accounting team with month-end/quarterly close process
• Journal Entries-Recurring and Standard
• Review and Approve Journal Entries prepared by AP
• Balance Sheet Reconciliations
• Fixed Assets and Royalty Reporting
• YOY Analysis for expense accounts
• Special projects as assigned by Controller and VP of Finance
• Demonstrate leadership, best practices and work ethic to assume heightened accounting leadership role
• Capacity to lead complete financial statement preparation/management standards, position self to move towards Controller position
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES: The accounts payable manager manages employees of the accounts payable department and is responsible for the performance management and hiring of the employees within that function.

Requirements

EDUCATION and/or EXPERIENCE and OTHER SKILLS & ABILITIES:

• Bachelor’s degree in accounting plus 5 years accounting experience
• Must be computer literate and have knowledge of ERP systems including general ledger, cost management, financial analysis and reporting
• Must have demonstrated organizational and interpersonal skills and be results driven
• Ability to handle multiple projects at once
• Ability to communicate effectively, create reports, correspondence, and procedures
• Exhibit business acumen and have the mindset required to understand the long-term implications of accounts payable and to advance the organizations goals