Job Description

The AP/AR Specialist serves as a member of the CFTH Finance Team and is responsible for carrying out all accounts payable and accounts receivable activities in a timely and accurate manner, using the capabilities of modern cloud-based accounting and information systems. The AP/AR Specialist provides support to the Chief Financial Officer (CFO) and Accounting Manager to ensure grant expenditures are appropriately monitored and meet the funders’ fiscal/billing guidelines and contractual requirements. All work will be conducted within the agency’s commitment to advancing racial and gender equity and inclusion.

This is a part-time position working 20 hours per week.

SUPERVISION RECEIVED AND EXERCISED

Receives directions from Council for the Homeless Chief Finance Officer.

WORK LOCATION

This position is based in our Vancouver, WA office and requires in-person work during the first 60 days of employment. After 60 days, employees may be eligible for a hybrid work schedule based on business needs and manager approval.

ESSENTIAL FUNCTIONS

Accounts Payable functions include:

• Receive and process client assistance payment requests, credit card transactions, employee reimbursements, and invoices for program and administrative expenses.
• Complete weekly check runs including preparing payments for signature, distributing checks to personnel and via postal service, and preparing positive pay reports.
• Accurate coding and descriptions.
• Continuous improvement and optimization of AP process using the accounting tools available for data entry and payment, such as data imports, bank feeds, and OCR capabilities.
• Request documentation according to CFTH and funder requirements, routing invoices for approval as required.

Accounts Receivable functions include:

• Create and send invoices to customers, track payments, and reconcile accounts.
• Collaborate with the Development team to ensure timely and accurate recording of donations and grant receivables.
• Manage and record incoming payments in a timely manner according to CFTH procedures.
• Generate customer aging reports.
• Prepare and complete remote bank deposits.

Other Essential Functions Include:

• Maintains vendor lists, profiles, and W-9s.
• Distributes 1099s, investigate mismatches.
• Advise staff and provide training on proper coding and other processes as needed.
• Maintains and updates accounting records to support all transactions processed.
• Establishes and maintains various financial reports and schedules.
• Assist CFO in month-end closing processes.
• Ensure adherence to CFTH internal controls.

SECONDARY FUNCTIONS

Performs related duties and responsibilities as required.

DEMANDS/COMPLEXITY

This position generally operates from established and well-known procedures but may determine own practices and procedures within CFTH guidelines. Work situations are reoccurring with occasional variations from the norm. Position is not closely supervised, but incumbent is required to meet established performance standards. Changes in Grantor and GAAP standards and requirements add to the complexity of the position. Although the CFO is fully informed of pertinent activities, work is not routinely checked. Errors would be detected through monthly financial statements and budget monitoring process. Inaccurate or unreliable information or analysis could result in audit findings and/or detrimental CFTH financial position.

CONTACT WITH OTHERS

Contacts are normally made with others both inside and outside the agency. They frequently contain confidential/sensitive information always necessitating discretion.

SPECIFIC JOB SKILLS

Excellent interpersonal, verbal, and written communication skills are required to work effectively with a wide variety of professionals, stakeholders, officials, staff, and the community at large. Position also requires the ability to collect, analyze, and report complex statistical and financial data. Requires understanding of and the ability to interpret and apply pertinent Federal, State, and local codes, laws, and regulation including Generally Accepted Accounting Principles, board practices and standards. Excellent computer skills including word processing, spreadsheet, and accounting software applications are required to produce required analysis and reports.

MENTAL ABILITIES

Continuous organizational skills, problem solving, and quantitative analysis are required. Frequent decision-making, independent judgment/action, interpersonal skills, creativity, and teamwork are required. Occasional use of discretion, customer service and presentation/teaching are required. Incumbent must read, speak, write, and understand English to work effectively with staff and clients. Advanced math skills are required.

PHYSICAL ABILITIES

Frequent physical activities are sitting, repetitive motions of hands/wrists. Occasional listening and talking are required. Grasping, standing, walking, stooping, reaching, bending, kneeling, handling and repetitive motions of feet are rarely required.

Requirements

REQUIRED EXPERIENCE/EDUCATION/QUALIFICATIONS

• At least one year of experience in accounts payable and accounts receivable or equivalent.
• Two years of college level coursework in accounting or related subject preferred.
• Experience with Sage Intacct preferred.
• Experience with project management and working across multiple diverse groups.
• Strong organizational, communication, and technology skills.
• Works well in a consistently changing and dynamic environment.
• Ability to embrace varying cultural experiences and communication differences.
• Ability to operate a computer and have Microsoft Office Suite competency.

Candidates from Communities of Color, Veterans, seniors, people with disabilities, and those who identify as members of the LGBTQIA+ community are highly encouraged to apply.

JOB CONDITIONS

Fast-paced office environment with frequent interruptions and occasional urgent situations. Regularly provides support to staff, community stakeholders, and interns. Periodically requires travel within the agency’s service area. Requires reliable transportation within the agency’s service area. Normal working hours not to exceed 20 hours a week, with occasional shifts to schedule as determined necessary by Council for the Homeless.

SPECIAL REQUIREMENTS

Criminal records satisfactory to the VHA are conditions of employment. The VHA will make inquiries with the Washington State Patrol (and/or other authorities) regarding these records and consider this information to be a vital aspect of the screening process.

SALARY DESCRIPTION

Starting salary is $31.47

In compliance with the WA Equal Pay & Opportunities Act, the full salary range for the position is $31.47 to $37.77.

VHA/CFTH is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, citizenship or immigration status, religion, creed, sex, sexual orientation, gender identity and expression, age, disability status, genetic information, marital status, pregnancy status, political ideology, honorably discharged veteran, or military status.