We seeking a detail-oriented and proactive Accounts Payable, Utilities Lead to manage our robust list of utility accounts across multiple entities. This role is critical in ensuring the accuracy of our financial records, managing significant asset deposits, and maintaining strong relationships with our service providers. The ideal candidate thrives on investigating anomalies, mastering complex reconciliations, and delivering accurate, high-quality data in a fast-paced environment.
Key Responsibilities
As the Utilities Lead, you will be the primary subject matter expert for all utility-related financial activities, focusing on accuracy, timeliness, and process efficiency.
• Account Management:
o Establish and set up new utility accounts with utility providers across various regions.
o Proactively follow up with providers regarding missing bills to prevent service interruptions.
o Research and resolve payment discrepancies or billing issues.
• Financial Reporting & Month-End:
o Post correcting journal entries to ensure general ledger integrity.
o Reconcile the utility deposit asset account monthly.
o Review general ledger data to identify missing expenses and book necessary accruals.
• Analysis & Problem Solving:
o Audit utility invoices for large or unexpected cost fluctuations, investigate root causes and resolve errors.
o Identify data anomalies, research root-causes of issues, and implement solutions.
• Communication & Support:
o Respond to internal and external inquiries with a high sense of urgency (within 24–48 hours).
o Collaborate with the broader Accounts Payable team to assist with data review and corrections.
o Support the finance department with ad-hoc requests and special projects as needed.
o Audit utility invoices for large or unexpected cost fluctuations, investigate root causes and resolve errors.
o Identify data anomalies, research root-causes of issues, and implement solutions.
Requirements
• 2+ years of relevant Accounts Payable or general accounting experience.
• Previous experience working with multi-entity operations is required.
• Proficiency in Sage or similar mid-to-enterprise level accounting software is a significant plus.
• Strong Excel skills (vlookups, pivot tables, and data formatting).
Skills, Abilities & Competencies:
• Attention to detail
• Strong problem-solving acumen with the ability to spot trends and anomalies in large datasets.
• Ability to multitask while prioritizing a heavy daily workload.
• Ability to communicate clearly and succinctly with both internal stakeholders and external utility partners.
• Highly responsive and dependable, with a commitment to meeting strict deadlines.
Benefits
SuperStaff is a comprehensive outsourcing solutions provider dedicated to delocalizing your workforce, reimagining your systems and model, and putting cost savings to work to grow your enterprise. Founded in 2009, we launched our suite of services with technical specialist offerings like programming, design, and information technology. We’ve since expanded to add customer-facing services like customer support, and more recently, recruitment support. Led by a team of experts in outsourcing, we understand both the day-to-day challenges of business and how to address them as part of the big picture to support growing companies. Because successful outsourcing is about more than just reducing your overhead. It’s about breaking free of boundaries and adding real value through exceptional people and service.
WHAT MAKES US DIFFERENT
SuperStaff was established specifically to service our parent company in 2009. We grew as an extension of a family owned business and now service an enterprise that is the largest of its kind in the private sector. The company itself dates back to the 1930’s, but our utilization of technology leads the industry and reflects our focus on innovation which is our staying power. Because of our humble roots, we can connect with smaller businesses that want to grow and dominate their industries, because your story is our story too.
