Job Description

Position Summary

The Accounts Payable Associate is responsible for supporting the accurate, timely, and compliant processing of accounts payable transactions. This position helps ensure that vendor invoices, employee reimbursements, company credit cards, and related payment activities are processed in accordance with Finance policies and procedures. The role requires strong attention to detail, professional communication with vendors and internal team members, and the ability to help maintain reliable accounting records and documentation.

Essential Duties and Responsibilities

• Process, record, and reconcile accounts payable transactions accurately and timely.
• Review invoices, employee reimbursements, and supporting documentation to ensure proper approval, coding, and compliance with Finance policies and procedures.
• Process company credit card activity and employee expense reports.
• Maintain current vendor accounts and support invoice processing and payment functions.
• Communicate with vendors to resolve invoice discrepancies, past due balances, credits, and payment questions.
• Track credits owed to the Company and ensure credits are properly applied to vendor payments.
• Reconcile monthly vendor statements and follow up on outstanding items.
• Assist with posting daily deposits and supporting related accounting activities as needed.
• Maintain organized accounts payable files and documentation in accordance with Company recordkeeping practices.
• Assist with annual and interim audit requests by providing documentation, reconciliations, and other support as needed.
• Perform other duties as assigned.

Qualifications

• Associate degree in Accounting, Finance, Business, or a related field preferred.
• At least one year of accounts payable or related accounting experience preferred.
• Strong attention to detail and commitment to accuracy.
• Ability to work with confidential information in a professional and responsible manner.
• Proficiency with Microsoft Excel and Word; experience with accounting or ERP systems preferred.
• Strong organizational skills with the ability to prioritize work and meet deadlines.
• Effective written and verbal communication skills.
• Ability to interact professionally with vendors, employees, and cross-functional team members.
• Positive attitude, reliability, and willingness to contribute to a team-oriented work environment.

Physical Demands and Work Environment

This position is generally performed in an office environment. The team member is regularly required to sit, use a computer and standard office equipment, communicate by phone and email, and review detailed financial information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Ethics, Compliance, and Safety

Maintain a working environment that reflects the UPM and O’Neal Industries Code of Conduct and Ethics. Support the Company’s goals for safety, security, compliance with policies and procedures, continuous improvement, and respectful teamwork.