Job Description

Position Information

Position Title Accounts Payable Supervisor Position Type Staff Department Financial Affairs FLSA Non-Exempt Union/Non Union Non Union Full Time or Part Time Full Time Grade 12 Salary Range Hiring Salary Range $56,513 - $65,000 Fixed Term/Tenure Track (Faculty Only) Regular or Temporary Regular Job Description Summary

This position oversees and directs the company’s accounts payable operations, ensuring vendor invoices and payments are processed accurately, promptly, and efficiently in accordance with company policies, established practices, and financial controls. This role supervises and supports the Accounts Payable team, provides instruction and support to staff, and ensures authorized invoices are accurately processed; financial information is recorded, updated, and reconciled; and payment issues are resolved. The AP Supervisor maintains vendor relationships, contributes to month-end and year-end close activities, and has primary responsibility for the accounts payable database and its structure.

Minimum Qualifications

EDUCATION AND EXPERIENCE

• Associate’s degree or equivalent formal training in Accounting, Finance, Business, or a related field required
• Three years of accounts payable experience required
• Minimum of two (2) years of supervisory experience in an accounting office.
• Experience working in an accounting office environment; experience in an educational institution is preferred.
• Experience using accounting software or ERP systems and Microsoft Excel.
• Bachelors degree preferred

Criteria

CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.

ESSENTIAL DUTIES

• Lead, train, and supervise accounts payable (AP) staff in their daily responsibilities and activities. Assign work, monitor workloads, and provide coaching and feedback to team members.
• Serve as the primary contact for the accounts payable area and oversee day-to-day AP operations and initiatives.
• Supervise the full AP process, including invoice receipt, coding, approval routing, vouchering, payment processing, and vendor reconciliations.
• Ensure authorized invoices are processed accurately and efficiently, and vendor payments are timely and consistent with payment terms, cash-management requirements, college policies, and financial controls.
• Review invoices, vouchering information, payment batches, expense reports, and reconciliations for accuracy, proper authorization, and adequate supporting documentation.
• Handle the check process in Colleague.
• Verify that college expenditures comply with college policies and are properly authorized and substantiated.
• Prepare, maintain, and analyze monthly accounts payable reports.
• Reconcile accounts payable to general ledger payable and prepaid accounts each month and perform account reconciliations for payable accounts.
• Support monthly, quarterly, and year-end close activities, including accruals, account reconciliations, and audit requests.
• Prepare schedules and assists with the annual audit.
• Assist with special assignments, including involvement in the 1099 reporting process.
• Serve as a resource for the campus community, Procurement Office, vendors, and other departments, including Payroll, regarding purchase orders, invoices, payments, and AP procedures.
• Research vendor statements, questionable invoices, duplicate invoices, payment issues, and discrepancies in financial information or documentation. Resolve issues or escalate them as appropriate, ensuring accuracy and adherence to procedures before processing items for action.
• Ensure the AP team responds to all vendor and internal inquiries promptly and handles them correctly and efficiently.
• Inform AP staff and vendors of procedural requirements for processing transactions.
• Maintain accurate vendor records and oversee vendor setup and changes in accordance with internal controls. Assist Procurement staff in managing the college’s vendor database and ensuring vendor data is accurate and up to date.
• Evaluate existing AP processes and procedures; recommend and implement approved changes and modifications as appropriate.
• Develop, document, and maintain AP procedures and internal controls, and identify opportunities to improve AP processes, systems, and reporting.
• Supervise the work-study position that assists AP staff with scanning, filing, copying, and other special projects.
• Protect confidential financial and vendor information.
• Perform other duties as assigned by the supervisor.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to work with various college constituencies and work well under pressure to meet deadlines.
• Ability to train, supervise and assist accounts payable staff
• Proficiency in data entry, keyboarding, and Microsoft Office applications.
• Ability to perform account reconciliations and complex clerical functions involving the maintenance of accounting records.
• Strong written and verbal skills
• Ability to work independently with minimal supervision and manage competing priorities.
• Strong organizational, analytical, problem-solving, and troubleshooting skills, with attention to detail and accuracy.
• Knowledge of College procurement and accounting policies, procedures, and practices.
• Experience using an integrated financial management system, such as Colleague.
• Ability to handle sensitive financial information with discretion and professionalism
• Ability to work as a team member in a multi-cultural environment
• Knowledge of invoice processing, payment methods, account reconciliations, and internal controls.

Job Requirements

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.

OTHER REQUIREMENTS

• Ability to communicate effectively in spoken and written standard English.
• As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
• A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.

ACCOMMODATIONS

To perform this job successfully, an individual must be able to satisfactorily perform each essential job duty. Prince George’s Community College provides reasonable accommodations when requested by a qualified applicant or employee with a disability, unless such accommodation would cause undue hardship. Accommodation determinations are made on a case-by-case basis. If reasonable accommodation is needed, please contact the Equity, Culture, and Talent (ECT) department.

Is Background Check Required? Yes Is the incumbent responsible for working with minor children or directly engaging with minor children on campus? No

Posting Detail Information

Posting Number PGCC241011/12 Open Date 10/20/2026 Close Date Open Until Filled Yes Background Check Statement

Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants

• This position offers a comprehensive benefits package, including paid time off, paid holidays, retirement plans, and health and welfare coverage.
• This position is eligible for overtime and shift differential pay

Application Status: you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.