Job Description

The Accounts Payable Supervisor helps ensure that Northeast Arc’s financial operations run accurately and efficiently, supporting the organization’s mission of empowering people with disabilities to live, learn, work, and fully participate in their communities.

The Accounts Payable Supervisor oversees the day-to-day accounts payable function, ensuring the accurate and timely processing of invoices, payments, and vendor records. This role supervises a small team and works closely with Finance leadership to ensure compliance with internal controls, regulatory requirements, and organizational policies, while identifying opportunities to improve efficiency and accuracy.

Key Responsibilities

• Oversee the full accounts payable cycle, including invoice processing, payment runs, procurement card expense reports, and vendor statement reconciliations.
• Hire, train, supervise, and evaluate staff for a small accounts payable team to ensure effective operations and excellent customer service.
• Build and maintain strong relationships with vendors and suppliers; respond to inquiries and resolve invoice or payment discrepancies promptly.
• Maintain accurate vendor records, including W-9s, contracts, tax documentation, and insurance certificates; support annual 1099 processing.
• Ensure compliance with organizational policies, tax regulations, and accounting standards.
• Coordinate documentation and respond to auditor requests during external audits.
• Conduct vendor OIG checks in accordance with organizational policy.
• Identify and implement opportunities for automation and process improvement using available technology.
• Prepare and review reports such as invoice aging and support month-end and year-end close activities.
• Maintain schedules and supporting documentation for invoices related to capital projects.
• Perform other duties and special projects as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field required.
• Minimum of five (5) years of relevant accounts payable or accounting experience required; supervisory experience strongly preferred.
• Strong knowledge of accounts payable processes, general accounting principles, and financial regulations.
• Demonstrated ability to manage high-volume workflows, resolve discrepancies, and improve processes.
• Proficiency with accounting systems and databases (Blackbaud experience a plus) and Microsoft Office, particularly Excel.
• Excellent written and verbal communication skills, strong attention to detail, and ability to maintain confidentiality.

Scheduled Hours

Monday through Friday 8 am - 4 pm

Target Salary

The approximate pay range for this role $75,000 - $90,000 annually.

Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's experience, education, and internal equity.

About us

Northeast Arc was founded in 1954 by parents of children with developmental disabilities who wanted to raise their sons and daughters as full members of the community. Today we positively impact the lives of approximately 10,000 people in nearly 190 cities and towns. The goal of the Northeast Arc is to ensure that children and adults with disabilities are able to live, work, engage in civic life and play in the community. We work toward that goal by offering a wide variety of programs including Autism Services, Day Habilitation, Deaf Services, Early Intervention, Employment Services, Family Support, Personal Care Assistance, Recreation, Residential and Transition Services.