Job Description

ABOUT THE ROLE:

The Accounts Payable (AP) Specialist is responsible for supporting the integration team by ensuring invoice accuracy, performing inventory and non-inventory invoice vouching, and maintaining strong vendor relationships. This role plays a critical part in validating invoices, resolving discrepancies, and ensuring timely vendor payments.

KEY RESPONSIBILITIES:

• Performs the following billing support tasks indicated below
• Review, validate, and vouch invoices in ERP (Sage) for payment, ensuring accuracy and compliance with company policies.
• Perform three-way matching among purchase orders, receiving documents, and vendor invoices.
• Process invoices for inventory, direct purchases, manufacturing supplies, utilities, office supplies, telephone and internet services, and other miscellaneous expenses.
• Investigate invoice discrepancies, including pricing, quantities, units of measure, and purchase order mismatches.
• Work with buyers and internal stakeholders to resolve invoice and purchasing discrepancies.
• Monitor AP inboxes and ensure invoices are routed appropriately for processing.
• Review historical vendor activity and identify missing invoices when necessary.
• Communicate directly with vendors to obtain missing invoices and support timely payment processing.
• Accurately maintain invoice documentation and records in accordance with company standards.
• Protect organizational information by maintaining confidentiality.

SKILLS AND QUALIFICATIONS:

Educational background required / desired:

• Bachelor's degree in accounting, finance, business administration, or a related field preferred.
• Or equivalent work experience

Work experience required / desired:

• Hands-on accounts payable or closely related accounting experience.

Years of experience required / desired:

• 2+ years

Communications skills required / desired:

• 9/10
• Good

MS Office applications proficiency required / desired:

• Good

Other qualifications:

• Two or more years of hands-on accounts payable or closely related accounting experience.
• Experience using an ERP or accounting system; Sage ERP experience is preferred.
• Proficiency in Microsoft Excel and Outlook.
• Excellent verbal, written, and interpersonal communication skills.
• Strong attention to detail, organizational skills, and sound judgment.
• Ability to identify problems, determine appropriate solutions, and follow issues through completion.
• Ability to manage changing priorities, work independently, and collaborate effectively in a remote environment.
• Ability to maintain the confidentiality of vendor, financial, and organizational information.