Job Description

Posting number: 23 -07693

Department: Finance

Division: Accounts Payable

Job classification: AP Specialist II

Posting type: Open & Promotional

Categories: Accounting and Finance

Build your accounting experience while supporting the financial operations of the City of Boise. The Accounts Payable Specialist II performs a variety of accounts payable activities, including processing invoices and purchase orders, maintaining vendor information, administering purchasing cards, and researching and resolving payment discrepancies.

This is a great opportunity for someone with foundational accounts payable or related financial experience who is detail-oriented, comfortable working with numbers and technology, and ready to take on greater responsibility. You’ll work with employees across the City, develop experience with a large financial system, and build your knowledge of accounting practices, purchasing processes and public-sector finance while helping ensure City funds are processed accurately and responsibly.

Required Knowledge, Experience, And Training

• High school diploma or equivalent
• And two years of experience in accounts payable processing
• Or an equivalent combination of experience and/or education.

Special Requirements
Applicants must be able to pass:

• City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation

Why the City of Boise?

The benefits are real and among the best in the Treasure Valley:

• Zero-cost premium medical coverage for you and your familly.
• PERSI retirement (11.96% Employer Contribution) plus employer-matched 401(k)/457b
• 10 hours vacation/month (grows with tenure), 12 paid holidays, and 8 hours sick leave/month
• 10 weeks paid parental leave
• $500 annual wellbeing incentive
• Tuition reimbursement and free local bus pass
• Basic life and long-term disability insurance at no cost

Disclaimer: This job posting may close earlier than the listed closing date. If this occurs, a minimum of 24 hours’ notice will be provided prior to closing. Applications received for this recruitment may be used to fill similar vacancies within the City of Boise as they occur.

Examples of duties

Prepares invoices for payment, determines appropriate management approval, and accurately enters invoices into the City of Boise's financial software system.

Submits invoices for payment and retains documents per the City of Boise's retention policy. Creates purchase orders submitted by department or unit managers, validates contract documents for accuracy, monitors balances and works with the department and purchasing unit to file change orders.

Manages purchasing card accounts and submits applications. Processes payments and coordinates with department staff to charge the correct expenditure lines. Ensures purchases adhere to applicable City of Boise policies.

Adds and maintains vendors by following IRS policies. Reviews and clears monthly vendor statements. Ensures purchases adhere to all applicable city, state and federal policies. Anticipates pending charges at year-end for accurate liability reporting.

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Qualifications

Additional Required Knowledge, Experience, And Training

Knowledge of:

• Accounting principles and practices
• Computerized accounting systems
• Computer usage including related software.

Ability to:

• Apply accounting principles to resolve problems
• Accurately perform complex mathematical calculations
• Establish methods, procedures and internal controls to maintain accounts payable and purchasing card systems
• Accurately prepare accounts payable and purchasing card reports
• Maintain confidentiality with sensitive documents or information
• Communicate effectively in the English language at a level necessary for efficient job performance
• Perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.

Preferred Knowledge, Experience, And Training
Associate's or Bachelor's degree in finance, accounting or related field and at least four years of experience in accounts payable processing and governmental accounting experience.

Certified Public Accountant (CPA).

Supplemental information

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts
While performing the duties of this job the employee is rarely lifting/carrying up to 10 pounds. Also, the employee is rarely pushing/pulling up to 10 pounds. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit, stand, walk, reach and grasp. Position requires hand/finger dexterity.

Working Environment
The work environment will include inside conditions.