Job Description

The Accounts Payable Specialist is responsible for the accurate and timely processing of accounts payable transactions. This role supports the finance team by processing invoices, managing payments, and ensuring that all accounts payable activities are completed efficiently and in compliance with company policy.

ESSENTIAL FUNCTIONS

• Review all invoices and expense reports for accuracy, proper documentation and approval prior to payment.

• Ensure proper coding/cut-off of payables and perform data entry functions in accounting system.

• Prepare and process weekly check runs and initiate ACH/Wire Payments.

• Respond to all vendor inquiries and resolve discrepancies in a timely manner.

• Oversee or participate in the compilation of data and prepare standard accounting reports.

• Support special projects and process improvement initiatives as needed.

• Process annual 1099 filings in compliance with IRS requirements.

• Maintain vendor and other payable files.

SUPERVISORY RESPONSIBILITIES

The Accounts Payable Specialist does not have any direct reports.

EXPERIENCE REQUIREMENTS

At least 3 years’ recent experience with full cycle Accounts Payable

EDUCATION REQUIREMENTS

High School diploma or education equivalent required; college degree preferred

KNOWLEDGE, SKILLS, AND ABILITIES

• Possess basic accounting principles knowledge

• Proven ability to work in a fast-paced environment while maintaining accuracy and timeliness with tasks and assignments

• Excellent attention to detail and ability to multi-task

• Strong communication and problem-solving skills

• High level of organization and a self-starter

• Able to communicate effectively verbally and in writing

• Able to work independently and with a team

• Proficiency with Microsoft Office

Position requires employee to be able to pass a background check and drug screen as required for this job.

Work authorization requirements:

Must meet I-9 requirements.

Affirmative Action/EEO statement: Xylem Tree Experts and Kendall Vegetation Services provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time, with or without notice.

Reasonable Accommodation Statement

XKIG is an equal opportunity employer and complies with all federal, state, and local nondiscrimination laws, including the ADA. If you need a reasonable accommodation during the application or hiring process, please contact our Talent Acquisition team at 877-418-2999.

Benefits Offered:

This is a full-time position that offers health insurance benefits for medical, vision, and dental, as well as the option for enrollment in a 401K.

Paid Time Off (PTO)
Eligibility and accrual timelines vary by position with some roles gaining PTO immediately and others becoming eligible after a set period of employment. Details are provided during the hiring process and may vary for Union hires.

AI Usage Disclaimer:

As part of our commitment to efficiency and innovation, we may use artificial intelligence (AI) tools during the recruiting and onboarding processes. These tools assist with tasks such as resume screening, interview scheduling, and communication. All decisions regarding hiring and employment are ultimately made by our human team. If you have questions or concerns about this process, please contact our HR department.