Job Description

Summary

Our client is an established construction contractor seeking an experienced Accounts Payable Specialist to support its accounting operations in Carlsbad, CA. The position will focus on accounts payable activities for a construction and framing operation supporting projects throughout San Diego and Orange County. This individual will be responsible for processing vendor invoices, maintaining accurate financial records, reconciling accounts, and supporting day-to-day accounting activities.

The ideal candidate will have 2–3 years of accounts payable experience, preferably within the construction industry, with a strong understanding of vendor payments, invoice processing, and construction-related accounting procedures. This is an initial 6–8-month, temp-to-hire opportunity, with the potential to transition into a Payroll Specialist position based on business needs and performance.

Duties & Responsibilities

• Accounts Payable Processing & Management
• Process, review, and enter vendor invoices accurately and efficiently.
• Verify invoice details, payment terms, approvals, and supporting documentation.
• Match invoices against purchase orders, contracts, and other applicable records.
• Maintain accurate accounts payable records and ensure timely processing of payments.
• Review vendor statements and reconcile discrepancies.
• Monitor outstanding invoices and payment schedules.
• Assist with weekly payment processing and accounts payable reporting.
• Construction Accounting & Job Costing
• Process invoices related to construction materials, subcontractors, equipment, and project expenses.
• Assign expenses to appropriate construction projects, cost codes, and general ledger accounts.
• Review subcontractor invoices for accuracy and required supporting documentation.
• Coordinate with project personnel to verify charges and resolve billing discrepancies.
• Maintain organized records of project-related expenses.
• Support accurate job costing and construction financial reporting.
• Assist with tracking vendor and subcontractor payment information.
• Vendor & Subcontractor Coordination
• Communicate with vendors and subcontractors regarding invoices, payment status, and account discrepancies.
• Maintain accurate vendor information, payment details, and supporting documentation.
• Assist with collecting and organizing vendor compliance documents when required.
• Resolve invoice discrepancies through coordination with vendors and internal personnel.
• Respond professionally to vendor inquiries and payment requests.
• Maintain positive working relationships with construction suppliers and subcontractors.
• Account Reconciliation & Financial Reporting
• Reconcile vendor statements, accounts payable balances, and related accounting records.
• Identify and investigate invoice discrepancies, duplicate payments, and outstanding balances.
• Assist with month-end closing activities and accounts payable reconciliations.
• Maintain accurate records of invoices, payments, credits, and adjustments.
• Prepare accounts payable reports and support accounting management with financial documentation.
• Assist with general accounting and administrative duties as needed.
• Payroll Support & Potential Role Transition
• Assist with payroll-related administrative activities as needed.
• Learn company payroll procedures, systems, and reporting requirements.
• Support the collection and organization of employee timekeeping information.
• Assist with payroll data entry, verification, and recordkeeping under appropriate supervision.
• Develop familiarity with construction payroll processes and applicable documentation requirements.
• Potentially transition into a dedicated Payroll Specialist position following the initial assignment, depending on business needs and performance.
• Accounting Administration & Team Collaboration
• Maintain organized electronic and physical accounting records.
• Collaborate with accounting personnel, Project Managers, and construction operations staff.
• Support accurate documentation and timely communication regarding financial transactions.
• Assist with improving accounts payable workflows and administrative procedures.
• Maintain confidentiality of financial, vendor, and employee information.
• Perform additional accounting support duties as assigned.

Qualifications & Requirements

• Required Experience
• 2–3 years of accounts payable or related accounting experience.
• Construction industry experience, preferably with a general contractor, framing contractor, or specialty subcontractor.
• Experience processing vendor invoices, reconciling statements, and maintaining accounts payable records.
• Familiarity with construction-related expenses, subcontractor billing, and vendor payments.
• Ability to review invoices and supporting documentation for accuracy.
• Experience working with accounting software and electronic financial records.
• Strong understanding of basic accounting principles and accounts payable procedures.
• Accounting & Technical Skills
• Knowledge of accounts payable processing, vendor management, and account reconciliation.
• Familiarity with construction job costing, cost codes, and project-related expense allocation.
• Ability to process and track invoices accurately while meeting payment deadlines.
• Proficiency with Microsoft Excel and standard office applications.
• Experience using accounting software or construction financial management systems.
• Ability to maintain organized accounting records and supporting documentation.
• Strong numerical accuracy and attention to financial details.
• Professional Skills
• Excellent organizational and time management skills.
• Strong attention to detail and commitment to accuracy.
• Effective written and verbal communication skills.
• Ability to manage multiple invoices, deadlines, and accounting priorities.
• Strong problem-solving abilities and willingness to investigate discrepancies.
• Ability to work independently and collaborate with accounting and construction teams.
• Professional approach to vendor communication and confidential financial information.
• Dependable, adaptable, and willing to learn additional accounting functions.
• Preferred Education & Experience
• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent practical experience.
• Previous accounts payable experience with a construction general contractor, framing contractor, or specialty trade contractor.
• Experience with construction accounting software or job-cost tracking systems.
• Familiarity with subcontractor invoices, purchase orders, and construction vendor documentation.
• Previous payroll processing or payroll administration experience.
• Interest in developing payroll expertise and potentially transitioning into a payroll-focused position.
• Work Environment & Location
• Position based in Carlsbad, CA.
• Initial 6–8-month assignment, with potential for temp-to-hire placement.
• Office-based accounting role supporting construction operations throughout San Diego and Orange County.
• Expected hiring timeframe of approximately two weeks.
• Potential opportunity to transition into a payroll position following the initial assignment.