Job Description

Overview

The Accounts Payable Specialist is responsible for managing all aspects of accounts payable in a fast-paced, detail-oriented, nonprofit environment. This role ensures timely and accurate invoice processing, proper approvals, budget verification, and compliance with accounting standards and grant regulations. The Accounts Payable Specialist maintains high standards of customer service and data integrity, in alignment with AmeriCorps guidelines and uniform guidance.

Responsibilities

Accounts Payable Processing & Compliance

• Review, code, and enter vendor invoices with proper documentation, approvals, and budget coding.
• Prepare and process payments (checks and ACH) on schedule; monitor due dates to avoid late fees.
• Verify expenditures meet grant guidelines and assist in tracking against program budgets.
• Maintain audit-ready documentation for all transactions and assist with audits and financial reviews.
• Ensure adherence to organizational accounting procedures, internal controls, and AmeriCorps grant policies.

Vendor & Internal Coordination

• Maintain accurate vendor records, including W-9s and contact information.
• Respond to vendor inquiries and resolve payment issues promptly.
• Process and distribute year-end IRS Forms 1099 and 1096.
• Collaborate with program staff to secure approvals and budget codes; resolve discrepancies in documentation.
• Support grant accountants with documentation for reimbursements and reporting.

Reporting, Reconciliation & Payroll Support

• Assist with monthly and year-end closings, including accounts payable aging and reconciliations.
• Generate accounts payable reports for finance and program teams.
• Recommend and implement process improvements for efficiency and compliance.
• Assist with bi-weekly payroll processing and serve as backup support for payroll administration.

Qualifications

Minimum Education

• Associate degree in business or accounting, or equivalent work experience

Minimum Experience

• 3+ years of accounts payable or general accounting experience
• Strong written and verbal communication skills
• High attention to detail with accurate invoice processing and data entry
• Proficiency in Microsoft Excel and experience with financial systems/databases
• Ability to research and resolve discrepancies independently
• Able to manage multiple priorities and deadlines

Physical Requirements

Ampact is committed to compliance with the Americans with Disabilities Act and will make reasonable accommodations as possible to enable employees to perform the essential functions of their positions.

This position requires the ability to:

• Travel locally and statewide as needed to attend meetings
• Communicate effectively with people/groups in multiple settings within and outside the organization
• Effectively utilize existing and emerging technology to achieve required results
• Transporting of moderately heavy objects up to 25 pounds

Benefits

Ampact offers an excellent benefit package including Medical, HSA, Dental, Vision, FSA, Life, Disability, PTO and 401(k).

EEOC

Ampact will not discriminate for or against any AmeriCorps service member or applicant on the basis of race, color, creed, national origin, gender, age, religion, sexual orientation, disability, gender identity or expression, political affiliation, marital or parental status, familial status, military service, or any other category protected by law. Reasonable accommodations provided upon request.