Job Description

Accounts Payable Specialist

Location: On-Site

Compensation: $24.00–$29.00/hour, depending on experience

Vector Talent Solutions is a veteran-owned workforce solutions firm dedicated to helping organizations identify, attract, and hire top talent. We are currently seeking an Accounts Payable Specialist to support accurate and timely accounts payable operations for a client.

The Accounts Payable Specialist will process invoices, support vendor administration and payments, perform reconciliations, and maintain accurate financial documentation while working closely with Accounting, Operations, Procurement, and vendors.

Key Responsibilities

• Receive, review, code, and enter vendor invoices and credit memos.
• Match invoices to supporting documentation and verify approvals, job coding, and cost coding.
• Prepare invoices for payment runs and process checks, ACH payments, wire transfers, and other electronic payments.
• Review and process employee expenses and corporate credit card submissions.
• Maintain vendor records, payment terms, remittance information, W-9 documentation, and new vendor setup.
• Support annual Form 1099 reporting and respond to vendor payment and account inquiries.
• Research and resolve invoice discrepancies, duplicate charges, credits, and missing documentation.
• Support AP cut-off, accrual identification, open invoice reviews, and month-end/year-end close activities.
• Maintain complete electronic records and follow established accounting policies, approval requirements, internal controls, and fraud-prevention procedures.

Qualifications

• High school diploma or equivalent required; associate degree or coursework in Accounting, Finance, Business, or a related field preferred.
• 1–3 years of accounts payable, bookkeeping, or related accounting support experience preferred.
• Working knowledge of invoice processing, general ledger coding, vendor administration, and basic accounting principles.
• Proficiency with Microsoft Excel, Outlook, and accounting or ERP systems.
• Strong attention to detail, organization, accuracy, and ability to meet recurring deadlines.
• Experience with expense-management or ERP platforms preferred.
• Construction accounting, vendor administration, and 1099 reporting experience is a plus.

If your background aligns with this opportunity, we encourage you to apply. If you or someone in your network may be a strong fit, please message me directly or email at jweaver@vtstalent.com

Vector Talent Solutions is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.