Job Description

Accounts Payable Specialist

Position Summary

Triage Partners LLC is seeking a detail-oriented Accounts Payable Specialist with 2-5 years of relevant experience to join our finance team. This role is responsible for ensuring vendor invoices are processed accurately and timely, maintaining strong vendor relationships, and supporting month-end close activities. The ideal candidate is highly organized, comfortable working with high volumes of transactions, and brings a working knowledge of accounts payable best practices and internal controls.

Key Responsibilities

• Process a high volume of vendor invoices, including three-way matching (purchase order, receipt, and invoice), coding, and routing for approval.
• Review invoices for accuracy, appropriate documentation, and approval prior to payment, resolving discrepancies with vendors and internal departments.
• Assist in preparing weekly payment runs via check, ACH, and wire transfer
• Oversee vendor master file, including setup, W-9 collection, and 1099 classification.
• Reconcile vendor statements and respond to vendor and operations inquiries in a timely and professional manner.
• Assist with month-end close activities, including AP accruals, account reconciliations, and reporting.
• Maintain organized, audit-ready records of invoices, approvals, and payment documentation.
• Support annual 1099 preparation and filing and assist with external audit requests as needed.
• Identify opportunities to improve AP processes, controls, and efficiency, and assist with system or process improvement initiatives.
• Ensure compliance with company policies, internal controls, and applicable accounting standards.
• Perform other related duties as assigned.

Qualifications

• 2-5 years of experience in accounts payable or a similar accounting/finance role.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent work experience will be considered.
• Solid understanding of accounts payable processes
• Experience with accounting/ERP systems (e.g., NetSuite, SAP, Oracle, QuickBooks, or similar) required.
• Proficiency in Microsoft Excel (pivot tables, lookups) and the broader Microsoft Office suite.
• Strong attention to detail and accuracy when managing high transaction volumes.
• Excellent organizational and time-management skills, with the ability to meet recurring deadlines.
• Strong written and verbal communication skills, with the ability to work cross-functionally and interact professionally with vendors and employees
• Ability to work independently, exercise sound judgment, and maintain confidentiality of sensitive financial information.

Preferred Skills

• Experience with AP automation or invoice workflow tools (e.g., Bill.com, Charted, or similar).
• Exposure to multi-entity AP processing.
• Familiarity with 1099 reporting requirements and sales/use tax concepts as they relate to AP.
• Prior experience in a professional services or partnership environment.

What We Offer

• Competitive salary commensurate with experience.
• Comprehensive health, dental, and vision benefits.
• 401(k) with company match.
• Paid time off and company-observed holidays.
• A collaborative team environment with opportunities for professional growth.

Triage Partners, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.