Job Description

Accountabilities

• Review, code, validate, and process vendor invoices in accordance with purchase orders, internal policies, and applicable accounting standards.
• Monitor the AP inbox, investigate invoice exceptions, and resolve issues such as missing purchase orders, duplicate invoices, and autopay entries.
• Maintain accurate vendor records, verify new vendor information including tax identification and banking details, and manage vendor inquiries and disputes professionally.
• Prepare and execute weekly payment runs through ACH, checks, and electronic transfers while ensuring appropriate authorization, accuracy, and timely payment.
• Reconcile the AP subledger to the general ledger and support month-end close by recording accruals for unbilled expenses, validating expense classifications, and assisting with P&L variance analysis.
• Identify and resolve synchronization or system errors between AP and ERP systems, including NetSuite or comparable platforms.
• Maintain organized and audit-ready documentation and support compliance activities, including 1099 reporting requirements where applicable.
• Partner with Procurement, Accounting, and FP&A to improve invoice workflows, coding accuracy, payment processes, and cross-functional financial operations.
• Identify and implement process improvements that increase automation, efficiency, accuracy, and internal controls across the AP function.
• Adapt to evolving business priorities and take on additional responsibilities as needed.

Requirements

• 5+ years of experience managing full-cycle accounts payable processes in a professional finance or accounting environment.
• Strong working knowledge of US GAAP, particularly accruals, prepaids, expense recognition, and related accounting treatments.
• Experience working with NetSuite or a comparable enterprise resource planning (ERP) system.
• Bachelor’s degree in Accounting, Finance, or a related field.
• Intermediate Excel proficiency, including pivot tables, lookups, and basic formulas.
• Strong attention to detail and a high level of accuracy when handling financial transactions, records, and reconciliations.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines independently.
• Strong written and verbal communication skills, with the ability to collaborate effectively across finance and business teams.
• Familiarity with 1099 reporting requirements is an advantage.
• Experience with AP automation tools, system integrations, or finance process automation is preferred.
• Exposure to Procurement, FP&A, or broader cross-functional finance operations is beneficial.
• Experience working successfully in a remote or distributed team environment is an advantage.
• Ability to adapt quickly to changing processes, responsibilities, and business requirements.

Benefits

• Competitive base salary of approximately $48,000–$65,000 CAD, depending on skills, experience, education, and relevant training.
• Fully remote working arrangement for eligible candidates based in British Columbia or Ontario.
• Health, dental, and vision insurance plans for eligible full-time, permanent employees.
• Wellness incentives and quarterly wellness days.
• Flexible paid time off and paid holidays.
• 401(k) plan with employer matching.
• Employee engagement programs designed to support connection and collaboration across a distributed workforce.
• Opportunities for professional growth and increased ownership within a fast-paced technology environment.
• Opportunity to contribute to process automation and the development of scalable finance operations.