Job Description

Accounts Payable Specialist

DEPARTMENT:

Accounting

REPORTS TO:

Accounting Manager

PAY RANGE

$25 - $30 / hour

DATE OF REVISION:

August 2026

PURPOSE

This position is responsible for full-cycle accounts payable, ensuring timely and accurate processing of company invoices and administering/reimbursement of travel expenses. This includes invoices processed manually, through EDI, direct debit and 3rd party systems. This role is also responsible for executing A/P check runs, vendor setup, 1099 processing and ensuring the integrity of financial data while establishing and maintaining positive vendor and employee relations.

OF ACTIVITIES

• Auditing and entering all company invoices received via mail, email and Factura.ai into Sage Intacct
• Preparing new vendor set up
• Researching and resolving past due invoices
• Ensuring compliance with corporate reimbursement policies
• Auditing incoming expense reports using the Company’s corporate credit card portal, integrating invoice files into Sage Intacct, and posting the monthly payment
• Verifying invoice coding, ensuring all invoices are properly approved, posting invoices, printing checks.
• New vendor setup; vendor maintenance; 1099 setup and 1099 reporting
• Assist with administrative functions and special projects

KNOWLEDGE, SKILLS, AND EDUCATION / EXPERIENCE REQUIRED

• High School diploma
• Some college accounting coursework preferred
• 3-5 years A/P experience
• Strong understanding of accounting principles
• Understanding of IRS travel and expense regulations
• Experience using Sage Intacct a plus
• Intermediate to advanced level experience in Microsoft Excel, Word and Outlook
• Detail, results and deadline oriented with professional demeanor
• Independent self-starter with a can-do attitude
• Ability to maintain confidentiality
• Ability to interact and communicate to all levels of the company
• Flexible and able to adapt to rapidly changing priorities
• Willingness to learn and take on new assignments
• Strong communication and organizational skills

PHYSICAL REQUIREMENTS/ENVIRONMENT / WORKING CONDITIONS

• Office environment. Extended periods of sitting, typing and looking at a computer screen. May also require some reaching, bending, and lifting.

Disclaimer

This position description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended, however, to be an accurate reflection of those principal job elements essential for making decisions related to job performance, employee development and compensation. As such, the incumbent may perform other duties and responsibilities as required.