The Accounts Payable Specialist is responsible for the timely and accurate processing, analysis, and resolution of accounts payable transactions across multiple business units and ERP systems. This role supports the Procure-to-Pay (P2P) process by validating invoices, reconciling vendor accounts, resolving discrepancies, supporting payment runs, and driving continuous improvement initiatives within the Accounts Payable function.

The successful candidate combines strong transactional accounting knowledge with analytical capabilities, ERP system expertise, and a customer-focused approach when interacting with vendors and internal stakeholders. Experience working in a manufacturing environment operating under the IMMEX program is highly valued.

Key Responsibilities

• Process vendor invoices accurately and timely utilizing three-way match procedures where applicable.
• Review and validate purchase orders, receiving documents, pricing, freight charges, taxes, payment terms, and invoice details.
• Investigate and resolve invoice discrepancies, unmatched transactions, and vendor statement variances.
• Support payment processing activities and ensure invoices are paid according to established terms.
• Maintain accurate vendor master data and supporting financial documentation.
• Perform account reconciliations and monitor open balances, aged items, and outstanding invoices.
• Generate reports and analyze AP metrics to identify trends, opportunities, and process inefficiencies.
• Collaborate with Procurement, Operations, Finance, and suppliers to resolve issues and improve transaction flow.
• Participate in ERP implementations, system migrations, and continuous improvement initiatives.
• Support IMMEX-related financial and documentation requirements as applicable.
• Support internal and external audits by preparing requested documentation and ensuring compliance with company policies and controls.
• Identify opportunities for automation, standardization, and process optimization within Accounts Payable.
• Perform other duties and special projects as assigned.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 1 year of experience in Accounts Payable, Accounting, or Finance.
• Experience working with ERP systems in a high-volume environment.
• Strong understanding of invoice processing, vendor management, account reconciliations, and payment cycles.
• Intermediate to advanced Microsoft Excel skills.
• Strong analytical and problem-solving abilities.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong interpersonal and communication skills.
• Ability to work independently and collaboratively within a team environment.

Preferred Qualifications

• Experience with Oracle, Microsoft Dynamics, Plex, QuickBooks, or similar ERP platforms.
• Experience supporting AP process improvement or system migration projects.
• Advanced Excel skills including Pivot Tables, Power Query, and financial reporting.
• Experience working in a manufacturing environment.
• Experience working within an IMMEX company and supporting import/export-related accounting processes.
• Knowledge of IMMEX documentation requirements, foreign vendors, and cross-border transactions.
• English proficiency.

Key Competencies

• Attention to Detail
• Financial Analysis
• Problem Solving
• Vendor Relationship Management
• Continuous Improvement
• Accountability
• Customer Focus
• Teamwork and Collaboration
• Adaptability
• Data-Driven Decision Making