Job Description

Your Impact

The Accounts Payable Specialist will play a critical role in maintaining financial compliance and managing the payment process efficiently. You will be responsible for verifying invoices, ensuring adherence to financial policies and procedures, and accurately recording transactions. Additionally, you will maintain vendor records, reconcile accounts, and actively seek process improvements to enhance efficiency.

What You’ll Do

• Review, validate, and process invoices and requisitions for goods and services, ensuring accuracy and completeness.
• Verify that all transactions comply with established financial policies and procedures.
• Utilize software program for 3-way match of PO related product purchases and the proper coding and approval of other vendor invoices.
• Maintain an updated vendor database, ensuring accurate vendor information and proper documentation.
• Manage weekly disbursements and record all check, ACH, and wire remittances.
• Upload ACH data files and prepare vendor checks for mailing.
• Reconcile vendor statements promptly and resolve any discrepancies.
• Maintain aging of accounts payable and provide regular reports to management.
• Ensure accurate general ledger postings and assist with month-end closing activities.
• Uphold confidentiality and security of financial records.
• Proactively identify opportunities to improve processes and enhance overall efficiency.
• Work with other departments regarding applicable issues and needs.
• Support various audits by providing requested vendor invoice and payment support.

What You’ve Accomplished

• High School diploma or equivalent; additional education in accounting or finance is a plus.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Exceptional organizational skills with strong attention to detail.
• Analytical mindset with the ability to identify and solve problems effectively.
• Excellent interpersonal, oral, and written communication skills.
• Ability to work independently with minimal supervision while managing multiple deadlines.
• Prior experience in accounts payable or related finance roles is preferred.
• Familiarity with accounting software and ERP systems is an advantage (specifically Microsoft Dynamics).