Job Description

SUMMARRY:

The Accounts Payable (AP) Specialist is responsible for managing the company’s payables process, ensuring accurate and timely processing of invoices, payments, and financial transactions. The role supports financial operations by maintaining vendor relationships, reconciling accounts, and ensuring compliance with accounting policies and procedures.

SUPERVISORY RESPONSIBILITIES:

This role does not have supervisory responsibilities.

ESSENTIAL DUTIES & KEY RESPONSIBILITIES:

Invoice Processing

• Review, code, and process invoices in accordance with company policies.
• Match purchase orders, receipts, and invoices (3-way match).
• Ensure proper approvals and resolve discrepancies with vendors or internal departments.

Payments & Disbursements

• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Ensure payments are made accurately and on time.
• Maintain accurate payment records and documentation.

Vendor Management

• Act as the primary point of contact for vendor inquiries.
• Reconcile vendor statements and resolve billing issues.
• Maintain up-to-date vendor files and W-9 documentation.

Reconciliations & Reporting

• Reconcile AP subledger to the general ledger.
• Monitor aging reports and follow up on outstanding credits or issues.
• Assist with month-end closing tasks, accruals, and financial reporting.

Compliance & Internal Controls

• Ensure adherence to accounting standards and internal controls.
• Support audits by providing documentation and explanations.
• Maintain confidentiality and ensure accuracy of financial information.

MW Components provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Visit us at www.mwcomponents.com for more information about MW Components and our affiliate companies.

SKILLS & COMPETENCIES:

• Strong attention to detail and accuracy.
• Ability to manage multiple deadlines in a fast-paced environment.
• Excellent communication and customer service skills.
• Proficiency in Excel and general accounting software.
• Understanding of basic accounting principles.

EDUCATION & EXPERIENCE

Required

• High school diploma or equivalent
• Minimum of two (2+) years of accounts payable or general accounting experience.

Desired

• Associate or Bachelor’s degree in Accounting, Finance, or Business preferred.
• Experience with accounting or ERP systems (SAP, Oracle, NetSuite, QuickBooks, etc.) preferred.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Primarily sedentary work involving prolonged periods of sitting at a desk and working at a computer.
• Frequent use of hands and fingers for typing, mouse use, and handling documents.
• Visual acuity required to read computer screens, printed materials, and digital devices.
• Occasional standing, walking, bending, and reaching within the office environment.
• Occasional lifting or carrying of light items such as files, office supplies, or a laptop (typically up to 10–20 pounds).
• Regular communication through speaking and hearing in person, by phone, and during virtual meetings.