Job Description

Accounts Payable Specialist

Frontline, a financial services company providing outsourcing services for our law firm clients is looking for a reliable and precise accounting professional who will play an important role in building an Accounts Payable department. The Accounts Payable team maintains current accounts and assists in invoice processing functions. We are seeking an experienced candidate who can document processes, analyze expense reports to assign payments to the proper cost centers, work with vendors to resolve past due invoices and reconcile monthly statements with vendors for specific clients to improve their payment process.

Primary Responsibilities:

• Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries and comparing system reports to balances
• Maintaining historical records
• Paying vendors by scheduling payment and ensuring payment is received for outstanding credit
• Monitoring all vendor payment agreements to find discounts that can be used to reduce invoice amounts
• Paying all sales tax on appropriate invoices and making a note of each tax payment made
• Keeping track of credits owed to the client and ensuring all credits are properly applied to vendor payments
• Reconciling payable reports each month to confirm that all amounts paid were accurate
• Assisting in the preparation and maintenance of A/P manuals, reference guides, and educational tools that support A/P operations
• Analyzing industry trends, proactively seeking ways to improve current process and maximize efficiencies for the client
• Preparing analyses of accounts and producing monthly reports
• Assist with special projects and ad-hoc requests as directed by management
• Other duties as they arise

Requirements

Required Skills/Abilities:

• Ability to work independently with little supervision
• Ability to use Microsoft productivity software such as Excel and Word and other A/P related software. Previous experience with Bill.com or Chrome River, strongly preferred
• Excellent attention to detail
• Strong organizational aptitude with ability to document process and workflow
• Effective corporate communication skills with ability to establish and maintain relationship with partners, attorneys, finance staff, clients and third-party vendors
• Ability to consistently meet deadlines
• Service oriented and self-motivated, consistently performing with a high sense of urgency and pride in output
• Law firm or other professional services experience preferred

Education and Experience:

• Bachelor’s degree in accounting, Finance or related discipline
• 2+ years in a corporate accounting role
• 2+ years’ experience in accounts payable

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.